Payroll Specialist

Responsibilities

• Process full-cycle, multi-state biweekly payroll in ADP Workforce Now for 300+ employees.
• Import and reconcile timesheet data from Deltek Vantagepoint into ADP Workforce Now, ensuring accuracy between systems.
• Review Deltek time analysis reports, including straight time and overtime reporting, prior to payroll processing.
• Calculate and process straight time over 40 hours for eligible salaried engineering staff while maintaining supporting documentation.
• Manage payroll grid entries, including earnings codes, deductions, leave adjustments, commuter benefits, and other payroll-related corrections.
• Process benefit deductions, 401(k) contributions, garnishments, and payroll adjustments accurately and timely.
• Review payroll registers, statistical summaries, and payroll reports to identify and resolve discrepancies.
• Process off-cycle payroll payments, bonuses, and net-to-gross calculations as needed.
• Manage manual check processing, direct deposit setup, and coordination with Accounting for payroll-related activities.
• Maintain organized payroll documentation, including employee changes, compensation updates, new hires, separations, and leave adjustments.
• Ensure compliance with federal and multi-state payroll regulations, tax requirements, wage and hour laws, and recordkeeping standards.
• Support year-end payroll activities, including W-2 preparation, reconciliations, and reporting.
• Utilize advanced Excel functions to analyze payroll data and resolve discrepancies.
• Maintain strict confidentiality of employee compensation and personal information.

Required Qualifications

• Minimum of 5 years of full-cycle, multi-state payroll processing experience.
• Advanced hands-on experience with ADP Workforce Now, including payroll processing, payroll grids, QuickCalc, and reporting functions.
• Experience with Deltek Vision or Deltek Vantagepoint, particularly time and expense integration with payroll.
• Advanced Excel skills with the ability to analyze and reconcile payroll data.
• Strong understanding of payroll tax withholding, benefits deductions, garnishments, 401(k) administration, and payroll compliance.
• Experience processing payroll within a professional services, consulting, architecture, engineering, or project-based environment preferred.
• Exceptional attention to detail and accuracy with the ability to manage high-volume payroll processing.
• Strong organizational skills with the ability to prioritize deadlines and work independently.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation.
• Experience supporting payroll across multiple states, including New Jersey, New York, and Massachusetts.
• Experience with year-end payroll processing and W-2 preparation.
• Familiarity with commuter benefit programs and pre-tax deduction administration.
• Experience working within an employee-owned or professional services organization.

Additional Information

The FPA Difference

Benefits

• Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement plans. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Compensation

• The projected compensation range for this position is $76,000 to $95,000. Actual compensation will depend on factors including experience, education, qualifications, and skill set. FPA recognizes and rewards performance through an annual bonus program and offers a signing bonus for this particular position for qualified candidates.