Payroll Administrator

Core Purpose

Key Responsibilities

• **Payroll Processing:**
• Execute end-to-end monthly payroll for all employees, including base salary, allowances, and bonuses.
• Calculate overtime, commissions, and shift differentials based on departmental reports.
• Manage the **Wage Protection System (WPS)** file generation and submission to ensure legal compliance.
• **Attendance & Leave Management:**
• Audit "punch-in" and "punch-out" records to ensure accuracy and prevent misuse.
• Track and record employee leaves, including annual, sick, and unpaid leave, and reflect these in final pay calculations.
• Liaise with managers to resolve discrepancies in attendance data.
• **Compliance & Record Keeping:**
• Maintain up-to-date employee digital files, ensuring all payroll-related documentation is filed correctly.
• Process **Job Loss Insurance** and other mandatory social contributions for eligible employees.
• Handle end-of-service (EOSB) calculations, including gratuity, notice periods, and leave encashment in accordance with labor laws.
• **Reporting & Reconciliation:**
• Prepare monthly payroll reconciliation reports for the Finance department.
• Generate ad-hoc reports for management regarding labor costs, turnover, and overtime trends.
• Verify and process expense claims and invoice reimbursements.

Required Qualifications & Experience

• **Education:** Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• **Experience:** * Proven experience as a Payroll Administrator or in a similar role within the UAE.
• Strong familiarity with **WPS** and UAE Labor Law.
• Experience with ERP systems (e.g., SAP, Odoo, or NetSuite) is highly preferred.
• **Technical Skills:** * Advanced proficiency in **Microsoft Excel** (VLOOKUPs, Pivot Tables, and complex formulas).
• Experience with attendance tracking software or mobile applications like Perk.
• Strong analytical skills with a high degree of attention to detail.

Skills & Competencies

• **Confidentiality:** Must maintain the highest level of discretion regarding sensitive salary information.
• **Communication:** Fluent in **English**; proficiency in **Arabic** or **Urdu/Hindi** is a significant advantage for employee relations.
• **Problem Solving:** Ability to identify and resolve payroll discrepancies independently.
• **Organization:** Excellent time management skills to meet strict monthly payroll deadlines.

Key Performance Indicators (Kpis)

• **Accuracy Rate:** Percentage of payroll runs completed without errors.
• **Timeliness:** Ability to meet all monthly disbursement deadlines.
• **Compliance:** Zero penalties incurred from late WPS filings or labor law violations.
• **Audit Readiness:** Maintaining organized, accessible records for financial and government audits.

Job Type: Permanent