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Operations Specialist / Engineer

Egis Group
Doha, QAT
Fulltime
1 months ago
Process ImprovementSupply Chain ManagementLogisticsInventory ManagementQuality ControlLean Six Sigma
Free

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Company Description

  • Egis is a global organisation with over 20,000 employees worldwide.
  • With our head office based in Paris, we offer global career opportunities, as well as offer rewarding careers for our people locally.
  • Egis is an organisation with a capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities.
  • Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.
  • We are committed to creating great teams doing innovative work and would love **you** to join us to **Impact the Future.**
  • **Job Description** **Overview:**
  • The Operations Specialist will provide high-level operational support and commercial administration for projects.
  • Ensure all contractual obligations, financial cycles, and compliance requirements are met throughout the project lifecycle.
  • Act as a key interface between project teams, occasionally clients, and corporate departments (Finance, HR, Legal) to ensure operational efficiency.

Specific Responsibilities

  • **Financial & Commercial Admin:** Invoices preparation, review and submission then Payment submission and follow ups.
  • **Project kick-start:** Lead the initiation of the kick-start phase for new projects, coordinate for insurances, bonds and all initial required documents coordinating with stakeholders to ensure resource readiness and the execution of documentation plans.
  • **Secondment Contracts Management:**
  • Administer the full secondment lifecycle, including recruitment activities, CV screening & reviews, and mobilization/demobilization requests (PAAFs, ATMs, ATDs).
  • Manage the end-to-end invoicing cycle including preparation, review and submission of invoices then Payment submission and follow ups.
  • Timesheet preparation, review and approval, and drafting, review, and submission of invoices, and payment follow-up.
  • **Technical Submissions:** Support new projects in the preparation and submission of initial project deliverables until full deployment of teams.
  • **Insurances:** Coordination for general and project-specific insurance issuance and renewal cycles.
  • **Bonds & Guarantees:** Arrange, track, and manage the issuance/ cancellation or retrieval of performance bonds and guarantees with finance department in accordance with contract requirements.
  • **Reporting:** Support project teams in preparing Contract Project Review presentations (CPR).
  • **Correspondence:** Prepare letters, memos, official correspondence, and maintain project trackers and dashboards.
  • **Procurement:** Lead full cycle of preparation, review and signature of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).

Qualifications

  • Bachelor’s Degree in a Construction related discipline.
  • 7+ years in operations or project coordination within the engineering consultancy or construction industry.
  • Fluent in Arabic and English
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • Proficiency ERP systems.
  • Organizational and time-management skills with high attention to detail in document handling.
  • Strong communication skills and the ability to draft professional correspondence for internal and external stakeholders.
  • Ability to manage version control for document submissions and approvals.
  • Knowledge of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).

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