Operations & Office Support
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Key skills for this role
About the Role
PULSE (MENA) is seeking a motivated, detail-oriented Entry-Level Administrative Professional to join their Operations team. The role involves providing administrative and operational support, coordinating schedules, managing documentation, and improving processes in a remote-first environment.
Key Skills for This Role
Responsibilities
- Provide day to day administrative assistance to managers and cross functional teams
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets
- Maintain accurate digital filing systems and document repositories
- Coordinate internal workflows and administrative processes
- Schedule meetings across multiple time zones and prepare meeting materials
- Draft professional emails and internal announcements
- Update internal databases and spreadsheets
- Identify opportunities to improve administrative workflows
Requirements
- Entry level administrative experience or relevant education
- Excellent organizational skills
- Strong written and verbal communication
- Attention to detail
- Ability to work independently in a remote environment
Full Job Posting
About PULSE (MENA)
- PULSE (MENA) is a forward thinking organization dedicated to operational excellence and innovation across the Middle East and North Africa.
- We value collaboration, efficiency, integrity, and continuous learning.
- Our remote first culture empowers team members to contribute meaningfully while developing professionally.
Position Overview
- We are looking for a motivated, detail oriented, and organized Entry Level Administrative Professional to join our Operations team.
- This role is ideal for someone beginning their administrative career who enjoys organizing information, supporting teams, and ensuring smooth business operations.
Key Responsibilities Administrative Support
- Provide day to day administrative assistance to managers and cross functional teams.
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets.
- Maintain accurate digital filing systems and document repositories.
- Organize and archive company records while ensuring confidentiality.
- Monitor shared inboxes and distribute requests to appropriate team members.
- Assist with data entry and record maintenance across multiple internal systems.
Key Responsibilities Operations Support
- Coordinate internal workflows and administrative processes.
- Assist with tracking operational tasks and project milestones.
- Help prepare operational reports using company templates.
- Monitor task completion and follow up on outstanding action items.
- Support onboarding activities for new employees.
- Assist in maintaining standard operating procedures (SOPs) and internal documentation.
Key Responsibilities Calendar & Meeting Coordination
- Schedule meetings across multiple time zones.
- Send meeting invitations and reminders.
- Prepare agendas and meeting materials.
- Record meeting notes and distribute action items.
- Coordinate virtual events and internal team sessions.
Key Responsibilities Communication Support
- Draft professional emails and internal announcements.
- Coordinate communication between departments.
- Respond to routine inquiries professionally and promptly.
- Support internal knowledge sharing initiatives.
Key Responsibilities Office & Administrative Coordination
- Maintain digital office systems and shared resources.
- Track administrative supplies and software subscriptions where applicable.
- Assist with vendor documentation and administrative records.
- Support travel planning and expense documentation when required.
- Ensure administrative processes remain organized and efficient.
Key Responsibilities Data & Reporting
- Update internal databases and spreadsheets.
- Compile weekly and monthly administrative reports.
- Perform quality checks on records for accuracy and completeness.
- Generate routine reports for management.
Key Responsibilities Process Improvement
- Identify opportunities to improve administrative workflows.
- Recommend efficiencies in documentation and communication.
- Participate in projects aimed at improving operational effectiveness.
- Assist in implementing new administrative tools and procedures.
What Success Looks Like
- Maintain organized and accurate administrative records.
- Communicate professionally with internal stakeholders.
- Support smooth daily operations with minimal supervision.
- Meet deadlines consistently.
- Demonstrate reliability and strong organizational skills.
- Contribute ideas that improve administrative efficiency.
- Build positive working relationships across departments.
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