Entry-Level Administrative Professional - Operations & Office Support
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Key skills for this role
About the Role
About PULSE (MENA) PULSE (MENA) is a forward-thinking organization dedicated to delivering operational excellence and supporting innovation across the Middle East and North Afri.
Key Skills for This Role
Responsibilities
- Provide day to day administrative assistance to managers and cross functional teams
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets
- Maintain accurate digital filing systems and document repositories
- Monitor shared inboxes and distribute requests to appropriate team members
- Coordinate internal workflows and administrative processes
- Schedule meetings across multiple time zones and prepare agendas and meeting materials
- Draft professional emails and internal announcements
- Update internal databases and spreadsheets, and compile weekly and monthly administrative reports
Requirements
- Experience or familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience or familiarity with Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
- Experience or familiarity with video conferencing platforms (Zoom, Microsoft Teams, Google Meet)
- Experience or familiarity with collaboration tools (Slack or similar)
- Experience or familiarity with task management platforms (Asana, Trello, ClickUp, or Monday.com)
- Excellent organizational skills and attention to detail
- Strong written and verbal communication
Full Job Posting
About PULSE (MENA)
- PULSE (MENA) is a forward thinking organization dedicated to delivering operational excellence and supporting innovation across the Middle East and North Africa.
- We value collaboration, efficiency, integrity, and continuous learning.
- Our remote first culture empowers team members to contribute meaningfully while developing professionally.
Position Overview
- We are looking for a motivated, detail oriented, and organized Entry Level Administrative Professional to join our Operations team.
- This role is ideal for someone beginning their administrative career who enjoys organizing information, supporting teams, solving day to day operational challenges, and ensuring smooth business operations.
Key Responsibilities Administrative Support
- Provide day to day administrative assistance to managers and cross functional teams.
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets.
- Maintain accurate digital filing systems and document repositories.
- Organize and archive company records while ensuring confidentiality.
- Monitor shared inboxes and distribute requests to appropriate team members.
- Assist with data entry and record maintenance across multiple internal systems.
Operations Support
- Coordinate internal workflows and administrative processes.
- Assist with tracking operational tasks and project milestones.
- Help prepare operational reports using company templates.
- Monitor task completion and follow up on outstanding action items.
- Support onboarding activities for new employees.
- Assist in maintaining standard operating procedures (SOPs) and internal documentation.
Calendar & Meeting Coordination
- Schedule meetings across multiple time zones.
- Send meeting invitations and reminders.
- Prepare agendas and meeting materials.
- Record meeting notes and distribute action items.
- Coordinate virtual events and internal team sessions.
Communication Support
- Draft professional emails and internal announcements.
- Coordinate communication between departments.
- Respond to routine inquiries professionally and promptly.
- Support internal knowledge sharing initiatives.
Office & Administrative Coordination
- Maintain digital office systems and shared resources.
- Track administrative supplies and software subscriptions where applicable.
- Assist with vendor documentation and administrative records.
- Support travel planning and expense documentation when required.
- Ensure administrative processes remain organized and efficient.
Data & Reporting
- Update internal databases and spreadsheets.
- Compile weekly and monthly administrative reports.
- Perform quality checks on records for accuracy and completeness.
- Generate routine reports for management.
Process Improvement
- Identify opportunities to improve administrative workflows.
- Recommend efficiencies in documentation and communication.
- Participate in projects aimed at improving operational effectiveness.
- Assist in implementing new administrative tools and procedures.
Technical Skills
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
- Video conferencing platforms (Zoom, Microsoft Teams, Google Meet)
- Collaboration tools (Slack or similar)
- Task management platforms (Asana, Trello, ClickUp, or Monday.com)
- Cloud document management systems
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