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Operations Lead DEEP Qatar
ESMT Berlin
Doha, QAT
Full Time
Manager
Onsite
1 weeks ago
Operational ManagementBudget TrackingFinancial ReportingCRMVendor ManagementCompliance
Free
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Operational ManagementBudget TrackingFinancial Reporting
About the Role
ESMT Berlin seeks an Operations Lead for DEEP Qatar to establish and scale the operational backbone of the innovation hub in Doha. The role involves entity governance, budget tracking, operational support for programs, and local partnership intelligence.
Key Skills for This Role
Operational ManagementBudget TrackingFinancial ReportingCRMVendor ManagementCompliance
Responsibilities
- Keep the Qatar entity operational, managing day to day compliance obligations such as accounting, HR, legal, IT, and office operations
- Support the relationship with the company secretary and external legal counsel
- Support operational management of banking relationships, including account administration, vendor payments, and expense systems
- Manage office leases, vendor contracts, and supplier relationships
- Lead operational logistics for local new hire onboarding
- Manage operational tracking of the various program budgets, track costs, reconcile spend against budget allocations, and report regularly to the Director
- Provide operational support across DEEP Academy, DEEP Pioneers, and CDL Doha
- Set up and maintain tools and processes for business development, partnership management, and operational delivery (CRM, pipeline tracking, internal reporting, operational workflows)
- Support the Director with institutional knowledge of local business practices and cultural nuances in Qatar and the GCC region
- Lead local equipment management, including sourcing, maintenance, and inventory of IT hardware, screens, AV equipment, and connectivity
Requirements
- 5 to 8 years of professional experience with meaningful time spent living or working in Qatar or the wider GCC
- Strong working knowledge of local business practices, customs and how decisions get made in the region
- Operational management experience in an international organisation, including budget tracking and financial reporting
- Working Arabic
- Experience in standing up new operations or geographies
- Comfortable operating in a small, scaling team with a limited playbook
- Institutional experience of the Qatari government, or sovereign or quasi government agencies (strong preference)
- Background in startup, accelerator, university or innovation ecosystem (strong preference)
- Experience setting up and managing CRM, pipeline tracking or operational systems (strong preference)
- Experience managing IT, vendor and supplier relationships in a small team environment (strong preference)
Full Job Posting
About ESMT Berlin and DEEP
- ESMT Berlin is a leading global business school with its campus in the heart of Berlin.
- DEEP Institute for Deep Tech Innovation is ESMT’s innovation hub dedicated to amplifying our ecosystem’s ability to generate and scale science based businesses.
- DEEP is running targeted and ambitious activities in the fields of Healthcare, Natural Capital, Cyber Security, Artificial Intelligence and Compute, currently expanding to Qatar.
Key Responsibilities
- Primarily responsible for keeping the Qatar entity operational. Stay on top of day to day compliance obligations such as accounting, HR, legal, IT, and office operations.
- Support the relationship with the company secretary and external legal counsel. Support the operational management of banking relationships, including account administration, vendor payments, and expense systems.
- Manage office leases, vendor contracts, and supplier relationships. Lead the operational logistics for local new hire onboarding.
- Manage operational tracking of the various program budgets. Track costs, reconcile spend against budget allocations, and report regularly to the Director.
- Provide operational support across DEEP Academy, DEEP Pioneers, and CDL Doha, including support for Academy curriculum refinement and ecosystem day preparation.
- Set up and maintain the tools and processes that support the Director and the wider team in business development, partnership management, and operational delivery.
- Support the Director with institutional knowledge of local business practices and cultural nuances in Qatar and the GCC region.
- Lead local equipment management, including sourcing, maintenance, and inventory of IT hardware, screens, AV equipment, and connectivity.
What makes you a great fit
- 5 to 8 years of professional experience with meaningful time spent living or working in Qatar or the wider GCC
- Strong working knowledge of local business practices, customs and how decisions get made in the region
- Operational management experience in an international organisation, including budget tracking and financial reporting
- Working Arabic
- Experience in standing up new operations or geographies
- Comfortable operating in a small, scaling team with a limited playbook
- Institutional experience of the Qatari government, or sovereign or quasi government agencies (strong preference)
- Background in startup, accelerator, university or innovation ecosystem (strong preference)
- Experience setting up and managing CRM, pipeline tracking or operational systems (strong preference)
- Experience managing IT, vendor and supplier relationships in a small team environment (strong preference)
- Existing relationships with QSTP, Qatar Foundation, QRDI, QIA or the major Qatari universities (nice to have)
What makes this more than just a job
- ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities.
- We encourage a self driven mind set and contributions that create meaningful and lasting impact.
- We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace.
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