Operations Coordinator, UAE Expo Office

Overview

Job Summary

Operations Coordinator

Operational Planning And Delivery

• Assist in the design and implementation of operational plans, procedures, and service models across pavilions.
• Support coordination with multiple vendors and contracts to ensure service delivery and operational readiness.
• Monitor daily operations, ensuring efficient execution and resolution of arising issues.
• Contribute to pavilion readiness across all functions including visitor services, facilities, security, and logistics.

Staffing And Team Coordination

• Assist in preparing onboarding materials and tools to support training for pavilion operational staff.
• Support the planning and execution of staff welfare and wellbeing programs.
• Logistics and Compliance
• Review operational plans, guidelines, and requirements set by host organizers.
• Liaise with Expo organizers and relevant authorities to ensure compliance with applicable legal and regulatory requirements.
• Support procurement and vendor management for operational needs.

Vip And Stakeholder Engagement

• Support the development and execution of VIP visit protocols in collaboration with protocol and events teams.
• Work closely with internal and external stakeholders to deliver strategic objectives and support key engagements.

Financial And Administrative Support

• Maintain accurate and up-to-date documentation and records of operational activities.

Reporting And Knowledge Management

• Contribute to daily updates, team meetings, post-event reports, and a comprehensive final operations report including lessons learned and best practices.