Operation Executive – Order Management

DUTIES AND RESPONSIBILITIES

• | About the role
• The Operation Executive – Order Management will be responsible for managing order processing activity and providing comprehensive support to ensure Sales Order created and Purcahse Order been placed. This role involves handling Validation of documents from Operations, Sales and Business Team, Validate, creation of Sales order in ERP and convert to Purcahse order, validate all parameters and place on Supplier/OEM/ Vendor. Additional to maintain records and documents .
• This requires coordinating with finance and other departments, and supporting compliance-related activities.
• Key responsibilities includes extended support for order management during month, quarter ends. This role also requires towards creation of Order Fulfilment and coordination with finance for Invoice creation and submission to partners on email, portal etc.,
• This position demands excellent organizational skills, attention to detail, and the ability to work collaboratively across multiple teams while maintaining confidentiality and adherence to company policies.
• As the Operation Executive – Order Management , you will:
• Validation of Quote (Costing Sheets) Converting Quote to Sales Order in NetSuite ERP
• Converting Sales order into Purchase Order in NetSuite ERP and load PO to Vendors.
• Send SKU creation request to MDM Team for Part Number if not in the Database
• Follow up on Order deliveries and request expected ship date from Vendors
• Monitor status of Sales & Purchase orders
• Review of all Open Sales and Purchase Orders fortnigh and monthly along with business and Sales team
• Vendor Reporting ( POS, Audit query, etc.,)
• Maintain a secure and organized repository of all documents of orders in the ERP and folder as deemend to fit.
• To ensure and to do Returns of all nature ( Sales Invoice, Vendor returns, RMA)
• To do the GR and intimate respective team with documentation.
• To raise Invoice and intimate respective team along with supporting.
• TAT is been maintained for all order process