Office Support Administrator
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Key skills for this role
About the Role
Pedigri Technologies seeks a highly organized Office Support Administrator to oversee daily office operations, manage travel arrangements, coordinate facilities, and provide administrative support.
Key Skills for This Role
Responsibilities
- Oversee daily office operations, including stationery, pantry supplies, and overall office upkeep
- Coordinate business travel arrangements, including flights, hotel bookings, and transportation
- Manage office maintenance requests and liaise with building management and service providers
- Support renewal of company licenses, tenancy contracts, insurance policies, and other compliance documents
- Maintain accurate records of company assets, including laptops, mobile phones, and access cards
- Organize logistics for meetings, training sessions, and company events
- Manage procurement activities, including supplier selection, purchase orders, and cost negotiations
Requirements
- Previous experience in office administration, office operations, or a similar support role
- Good knowledge of office management procedures and administrative practices
- Strong organizational and multitasking skills with attention to detail
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office applications
- Experience in vendor management, procurement, and facilities coordination
Full Job Posting
Job Purpose
- Pedigri Technologies is looking for a highly organized and proactive Office Support Administrator to oversee day to day office operations and provide comprehensive administrative support.
Key Responsibilities
- Oversee daily office operations, including stationery, pantry supplies, and overall office upkeep.
- Coordinate business travel arrangements, including flights, hotel bookings, and transportation.
- Manage office maintenance requests and liaise with building management and service providers.
- Support the renewal of company licenses, tenancy contracts, insurance policies, and other compliance documents.
- Maintain accurate records of company assets, including laptops, mobile phones, and access cards.
- Organize logistics for meetings, training sessions, and company events.
- Handle correspondence, emails, and phone calls professionally.
- Maintain organized digital and physical filing systems.
- Coordinate with vendors and service providers to ensure timely and cost effective services.
- Manage procurement activities, including supplier selection, purchase orders, and cost negotiations.
- Monitor office supply inventory and ensure timely purchasing within budget.
- Process invoices, expense reports, and provide administrative support to the Finance team.
Qualifications & Requirements
- Previous experience in office administration, office operations, or a similar support role.
- Good knowledge of office management procedures and administrative practices.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office applications.
- Experience in vendor management, procurement, and facilities coordination.
- Familiarity with UAE business practices and regulations is preferred.
- Ability to work independently and manage multiple priorities effectively.
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