Office Manager - Urban Core (REQ457)

Role Overview

Office Management

• Manage daily office operations and administrative activities across the project office.
• Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.
• Maintain a professional, efficient, and well-organized working environment.
• Support onboarding, visitor management, and administrative processes.

Project Coordination

• Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.
• Track actions, decisions, and key deliverables and ensure timely follow-up.
• Support project reporting, presentations, and documentation management.
• Maintain project calendars, stakeholder contact lists, and communication records.
• Coordinate between project teams, consultants, and external partners.

Document and Administrative Support

• Maintain accurate project documentation and ensure it is properly stored.
• Prepare reports, correspondence, meeting minutes, and executive briefing materials.
• Support procurement, contract administration, travel arrangements, and expense management.

Candidate Profile

• Bachelor’s degree or diploma in Business Administration, Project Management, or a related field.
• At least 7 years of experience in office management, project coordination, executive administration, or similar roles.
• Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.
• Strong organizational, stakeholder management, and multitasking skills.
• Proficiency in Microsoft Office Suite, document management systems, and project coordination tools.
• Strong written and verbal communication skills in English.

Key Attributes

• Highly organized, detail-oriented, proactive, and self-directed.
• Strong interpersonal and coordination capabilities.
• Able to manage multiple priorities in a fast-paced project environment.
• Professional, discreet, and service-oriented.

Project Office

• The role supports operations across the project office and its working environment.