Office Manager

Essential Duties and Responsibilities

• Oversee the daily operation, maintenance, and upkeep of Tricon Homes’ corporate office units within a business condominium building, ensuring spaces are clean, safe, functional, professional, and maintained to Tricon’s standards.
• Plan and coordinate preventative maintenance, repairs, upgrades, lifecycle requirements, and recurring maintenance schedules for office spaces, building systems, equipment, furniture, fixtures, HVAC, and specialty appliances.
• Serve as the primary point of contact for facility-related vendors, contractors, caterers, cleaning providers, specialty appliance providers, building representatives, and other office service partners.
• Monitor service level agreements, vendor performance, and day-to-day service delivery to ensure work is completed in line with business needs and expectations.
• Coordinate contractors and service providers completing repairs, maintenance, installations, upgrades, and other facility-related work.
• Supervise the Hospitality Team in supporting employee events in the Toronto office, including furniture rearrangement, meeting and event setup, cleanup, catering coordination, and related workplace service needs.
• Administer security access for employees, vendors, contractors, and visitors, ensuring access is current, appropriate, and aligned with internal requirements.
• Partner with internal departments on office improvements, renovations, relocations, workstation changes, and other workplace-related projects.
• Coordinate office moves and space needs, including workstation setup, furniture changes, shared space planning, on-site storage, and off-site storage.
• Provide guidance and support to employees and visitors on facility-related matters.
• Track facilities-related budgets and expenses, including vendor costs, maintenance spend, and project-related costs.
• Liaise with the art curator and coordinate the handling, shipment, placement, and care of artwork and other valuables as required.
• Work with the Health and Safety Committee to support workplace safety, regulatory compliance, and facility-related health and safety requirements.

Qualifications