Office Manager (Saudi)

Job Purpose

Key Responsibilities

• Manage the Deputy CEO’s calendar, meetings, travel, and correspondence while prioritizing competing demands.
• Act as the primary contact between the Deputy CEO’s office and internal departments, external stakeholders, contractors, and government entities.
• Prepare, review, and edit reports, presentations, meeting minutes, and official correspondence in English and Arabic.
• Track action items and follow up on deliverables across departments for the Deputy CEO’s office.
• Coordinate high-level meetings, site visits, and events, including logistics and briefing materials.
• Handle confidential and sensitive information with discretion.
• Liaise with PMO, HR, Finance, and Project teams to support timely information flow.
• Manage the executive office budget, supplies, and vendor coordination.
• Supervise administrative or support staff within the office when applicable.
• Support ad hoc strategic initiatives and special projects assigned by the Deputy CEO.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 8–12 years of experience in an executive office or office management role.
• Experience supporting C-suite or senior leadership is preferred.
• Experience in construction, real estate, large-scale infrastructure, or high-rise projects is preferred.

Skills and Competencies

• Fluent English, spoken and written, is required.
• Arabic fluency is described as highly preferred/required.
• Strong organizational, multitasking, and time-management skills are required.
• Excellent written and verbal communication skills are required.
• High discretion and professionalism are required when handling confidential matters.
• Proficiency in Outlook, Word, Excel, and PowerPoint is required.
• Familiarity with document or PMO systems is a plus.
• Strong stakeholder management across executive, technical, and government levels is required.
• Ability to work under pressure in a fast-paced project environment is required.