Office Manager

Overview

Executive Support & Office Management

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information and communications.
• Serve as a liaison between departments, the COO’s office, and external stakeholders.

Administrative & Reporting Duties

• Prepare and compile executive reports, presentations, and meeting materials.
• Support documentation, data entry, and file management systems (both digital and physical).
• Track deadlines, key performance indicators, and office workflows.

Design & Project Coordination

• Provide basic
• graphic design
• support for internal reports, presentations, invitations, and announcements.
• Coordinate with vendors, facilities teams, or contractors on
• interior design
• elements related to office upgrades or college events.
• Maintain the aesthetic and functional quality of executive workspaces.

Other Duties

• Assist with event planning and college functions coordinated by the executive office.
• Manage inventory and procurement of office supplies for executive teams.
• Perform additional duties as assigned by the COO.

Required

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills (English and Arabic preferred).
• Excellent organizational and time management abilities.

Preferred

• Experience working in an academic or medical environment.
• Familiarity with interior design principles or project coordination.
• Knowledge of document/report formatting for executive and institutional use.

Key Competencies

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural and interpersonal sensitivity.