Office Manager (Front Desk & Administration)

Role Summary

Key Responsibilities

• Greet visitors, manage calls, and handle general front-office queries professionally.
• Track staff attendance and leave records and flag irregularities to management.
• Handle day-to-day employee issues involving facilities, equipment, and workplace concerns.
• Manage office inventory and stationery, including proactive stock reordering.
• Handle courier and mail services, filing, document management, and vendor coordination.
• Coordinate repairs, cleaning, office upkeep, maintenance vendors, and building management.
• Process office bills and utility payments on schedule to prevent service disruption.
• Track office spending against budget, flag overruns, and make approved day-to-day spending decisions.
• Identify and resolve office-running issues using independent judgment.
• Maintain a smooth office environment by anticipating operational needs.

Requirements

• Proven experience as an Office Manager, Admin Manager, or in a senior administrative role with broad office operations ownership.
• Ability to work independently and make sound day-to-day decisions without constant supervision.
• Strong organizational skills for managing attendance, inventory, vendors, and budgets simultaneously.
• Basic budgeting and expense-tracking skills.
• Professional, presentable, and personable approach suitable for representing the office.
• Working knowledge of MS Office or Google Workspace and willingness to learn attendance or inventory tools.
• Strong written and verbal communication skills.

Preferred Attributes

• A self-starter mindset and comfort owning problems end to end.
• Prior experience combining front-desk or reception duties with genuine administrative authority.
• Calmness under pressure when multiple office issues arise on the same day.

Work Location

• Work location is in person.

What We Offer

• Competitive salary commensurate with experience.
• Real ownership and decision-making authority over office operations.
• Direct visibility to management due to the scope and trust involved in the position.