Office Manager
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Key skills for this role
About the Role
Oversee office operations, manage HR processes, ensure compliance with UAE regulations, and support recruitment while being fluent in English and Arabic.
Key Skills for This Role
Full Job Posting
Key Responsibilities
- Oversee the day-to-day operations of the Dubai office, ensuring a professional and efficient working environment
- Provide full administrative and secretarial support to the local leadership team
- Manage office procedures, documentation, filing systems, and internal communications
- Coordinate meetings, conferences, and company events
- Handle reception responsibilities, including managing calls and welcoming guests
- Arrange travel, accommodation, and visa requirements for employees and visiting stakeholders
- Manage relationships with office suppliers, service providers, and landlords
- Process invoices, purchase orders, and employee expense claims in accordance with company policies
- Monitor office budgets, utilities, and payments
- Ensure compliance with UAE regulatory requirements, including government reporting, insurance renewals, and licensing
- Identify operational issues and implement effective solutions
Recruitment, Onboarding & Offboarding
- Partner with hiring managers to develop job descriptions and hiring strategies
- Source and attract talent across appropriate recruitment channels
- Coordinate interviews and support candidate assessment processes
- Manage onboarding to ensure new employees are effectively integrated into the business
- Oversee offboarding processes, including exit interviews and compliance with UAE labour laws
Hr Operations
- Maintain accurate employee records and HR documentation
- Support the full employee lifecycle, including promotions, transfers, and terminations
- Ensure HR practices are compliant with UAE labour legislation and company policies
- Act as the first point of contact for employee HR queries
- Support internal communication of policies, procedures, and company initiatives
Payroll Administration
- Coordinate with payroll providers and finance teams to ensure accurate and timely payroll processing
- Validate payroll data and supporting documentation
- Ensure compliance with local tax and statutory requirements
- Respond to payroll-related queries and discrepancies
- Provide payroll reporting to finance and leadership teams
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