Office Manager

Role Overview

Duties and Responsibilities

• Lead corporate restructuring and strategic projects for the CEO Office.
• Coordinate with consultants, lawyers, tax advisers, auditors, banks, authorities, and internal teams.
• Support SPV formation, unit de-linking, holding structures, and legal-entity changes.
• Convert recommendations into tasks, owners, due dates, dependencies, and decision points.
• Maintain project trackers, action registers, decision logs, risk logs, dependency logs, and status dashboards.
• Follow up across Finance, Legal, Sales/Admin, Operations, IT/ERP, consultants, and senior management.
• Identify and escalate gaps, delays, and risks with impacts, options, and recommended next steps.
• Prepare minutes of meetings, CEO updates, and consultant follow-up notes.
• Ensure deliverables, approvals, files, and decisions are documented and traceable.
• Handle confidential business, financial, legal, and family-business information with discretion.

Required Qualifications and Skills

• Bachelor’s degree in Business Administration, Finance, Commerce, Law, Management, Engineering, or a related field.
• At least 8 years of project management experience in strategic or corporate restructuring projects, including at least 3 years in the UAE/GCC.
• Real estate experience coordinating cross-functional strategic projects with internal departments and external advisers.
• Hands-on experience with Microsoft Excel, PowerPoint, Word, Outlook, and project-tracking tools such as MS Project, Monday.com, Smartsheet, or Asana.
• ERP or CRM exposure is preferred.

Preferred Qualifications

• An MBA, PMP or PRINCE2 certification, LLB, CS, corporate-services, or governance qualification is preferred.

Key Skills

• Strong project-management and project-tracking discipline.
• Business acumen, logical reasoning, attention to detail, and professional challenge of unclear inputs.
• Cross-functional coordination, follow-up discipline, escalation judgment, and closure focus.
• Clear minutes, decision logs, dashboards, and CEO updates.
• Confident English communication with executives, department heads, consultants, lawyers, and advisers.
• Confidentiality, professional maturity, assertiveness, and commercial practicality.

Language Skills

• Fluent verbal Arabic and English.
• Strong written English for communication, documentation, and presentations.

Working Schedule

• Sunday to Friday, 9 hours per day and 5.5 days per week, from 8:30 to 17:30, or according to project and client requirements.

Location and Mobility

• The role is based in Ajman, UAE, with travel across the UAE/GCC during project phases for office and authority coordination.

Allowances and Bonuses

• Allowances and benefits are provided according to company policy and UAE labour law.
• Bonuses are provided according to company policy and performance.