Executive Assistant to Managing Director

Role overview

Duties and responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, schedules, and daily priorities.
• Coordinate internal and external meetings, including invitations, agendas, arrangements, minutes, and action-point follow-up.
• Manage correspondence, emails, documents, reports, presentations, spreadsheets, letters, and business documents.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Maintain organized filing systems, confidential records, trackers, and schedules.
• Coordinate with departments, clients, suppliers, and stakeholders on behalf of the Managing Director.
• Monitor deadlines, pending tasks, and commitments and proactively follow up for completion.
• Support meetings, presentations, business discussions, and other administrative or operational requirements.
• Handle sensitive information with discretion and anticipate the Managing Director’s administrative needs.

Required qualifications and skills

• A minimum bachelor's degree in business administration or a related field is required.
• The role requires 2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant, or in a similar role.
• Excellent written and spoken English is required.
• Strong organizational, time-management, prioritization, follow-up, and coordination skills are required.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook is required.
• Candidates should be able to prepare professional reports, presentations, spreadsheets, and business documents.
• Candidates should be comfortable using calendars, scheduling platforms, email, and digital office tools.
• A structured, detail-oriented, proactive, independent, discreet, and professional approach is required.

Preferred experience

• Previous experience supporting a Managing Director, CEO, General Manager, or senior executive is highly preferred.

Working schedule

• The stated schedule is Monday to Saturday, 9 hours per day.

Location and mobility

• The posting states that the role is currently based in Dubai, UAE; no remote or hybrid arrangement is specified.