Office Administrator — Trading Company | Dubai, UAE
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Office Administrator — Trading Company | Dubai, UAE We’re hiring an Office Administrator to support the day-to-day running of a busy trading business in Dubai. This role is for someone organised, reliable, and detail-driven — the person who keeps the office running smoothly and makes sure nothing gets missed.
Key Skills for This Role
Full Job Posting
Overview
Office Administrator — Trading Company | Dubai, UAE
We’re hiring an Office Administrator to support the day-to-day running of a busy trading business in Dubai.
This role is for someone organised, reliable, and detail-driven — the person who keeps the office running smoothly and makes sure nothing gets missed.
Key Responsibilities
- Manage daily office administration: calls, emails, filing, document control
- Prepare and format documents (quotations, invoices support, delivery notes, letters)
- Coordinate with suppliers, couriers, and internal teams for shipments and deliveries
- Maintain accurate records for orders, payments, and basic reporting
- Support HR/admin tasks: staff documents, onboarding paperwork, leave tracking (as needed)
- Organise meetings, calendars, and office supplies; liaise with building management/vendors
- Handle ad-hoc tasks to support the team and leadership
- Desired profile
- Previous office admin experience in Dubai (trading/logistics/import-export is a plus)
- Strong attention to detail and follow-through
- Confident with MS Office (Excel, Word, Outlook); comfortable learning new systems
- Clear communication skills and professional phone/email etiquette
- Able to multitask in a fast-paced environment and prioritise effectively
- Reliable, discreet, and trustworthy with company information
Skills
The ideal candidate is a highly organised, detail-driven office administrator who can keep a busy trading office running smoothly without constant supervision.
They communicate clearly and professionally by phone and email, handle confidential information with discretion, and follow through reliably on tasks until they’re closed.
They’re confident using Microsoft Office (especially Outlook, Word, and Excel), comfortable maintaining accurate records and document control, and able to juggle multiple priorities in a fast-paced environment.
Experience supporting trading operations in Dubai—such as coordinating with suppliers, couriers, and logistics partners, and working with commercial documents—is a strong advantage.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Emagine Solutions FZE
Sales Executive – FMCG Principal (Foodservice / HORECA)
Riyadh, KSA
Emagine Solutions FZE is hiring a Sales Executive to grow Foodservice/HORECA business in Jeddah for a global FMCG principal. The role involves owning a portfolio of accounts, driving volume and distribution, building rel
Project Director
Riyadh, KSA
Emagine Solutions FZE seeks an experienced Project Director to lead large-scale industrial machinery and engineering projects in Saudi Arabia. The role requires 12-15 years of experience in project management within indu
Chief Information Officer (CIO) – Internet Company (Russian Speaker)
Dubai, UAE
A fast-scaling internet business in Dubai is hiring a CIO to lead technology strategy, delivery, and operational excellence across a high-availability, customer-facing digital platform. This is a senior leadership role f
CEO – Middle East (AI Start-up)
Abu Dhabi, UAE
Package: AED 75,000 per month + ESOP A Berlin-headquartered AI start-up is appointing a CEO for the Middle East to lead regional strategy, commercial growth, and end-to-end execution. This is a true “build and scale” man
Head of Talent Acquisition (Emiratisation) – UAE National (Banking)
Dubai, UAE
A leading bank in Dubai is hiring a Head of Talent Acquisition (Emiratisation) to lead and scale UAE National hiring across the organisation. This is a senior leadership mandate for a proven Emiratisation specialist who
Head of Sales – Consumer (Abu Dhabi)
Abu Dhabi, UAE
A high-growth consumer business in Abu Dhabi is hiring a Head of Sales to lead revenue across modern trade, traditional trade, and key accounts. This is a senior, hands-on leadership role for someone who can build a high
HR Director
Dubai, UAE
HR Director — FinTech | DIFC, Dubai Salary: up to AED 80,000/month + Equity/Options A high-growth FinTech in DIFC (think Revolut-style pace and ambition) is hiring an HR Director to build and lead the people function thr
Document Controller — Projects (Construction / Infrastructure) | Dubai, UAE
Dubai, UAE
A leading global organisation is hiring a Document Controller to support major projects in Dubai. This role is ideal for someone with experience in construction/infrastructure environments who understands document contro
Sales Executive – FMCG Principal (Foodservice / HORECA)
Riyadh, KSA
Project Director
Riyadh, KSA
Chief Information Officer (CIO) – Internet Company (Russian Speaker)
Dubai, UAE
CEO – Middle East (AI Start-up)
Abu Dhabi, UAE
Head of Talent Acquisition (Emiratisation) – UAE National (Banking)
Dubai, UAE
Head of Sales – Consumer (Abu Dhabi)
Abu Dhabi, UAE
HR Director
Dubai, UAE
Document Controller — Projects (Construction / Infrastructure) | Dubai, UAE
Dubai, UAE