Office Administrator - Real Estate
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Key skills for this role
About the Role
Spring Field Real Estate is hiring a Real Estate Administrative Assistant to support agents and brokers in Abu Dhabi. The role involves document preparation, scheduling, client communication, and CRM management.
Key Skills for This Role
Responsibilities
- Manage and organize office files, records, and correspondence
- Prepare and process real estate documents, contracts, agreements, and reports
- Handle incoming calls, emails, and client inquiries in a professional manner
- Schedule meetings, appointments, and property showings
- Assist in preparing and submitting listing agreements, purchase offers, and closing documents
- Ensure all required documents are complete and compliant with company and legal standards
- Liaise with clients, lenders, attorneys, and other stakeholders to track progress through closing
- Maintain and update client and lead databases (CRM)
- Generate reports on leads, listings, and sales activities
- Assist agents in managing their client follow ups and pipeline tracking
Requirements
- High school diploma required; Associate's or Bachelor's degree preferred
- 1 3 years of administrative experience, preferably in real estate or property management
- Proficiency with MS Office Suite (Word, Excel, PowerPoint)
- Experience with CRM software
- Familiarity with MLS systems and digital marketing tools is a plus
- Ability to commute/relocate to Abu Dhabi
- 1 year of Real Estate experience (Required)
- 1 year of Admin experience (Required)
- English (Required)
Full Job Posting
Job Summary
- Provides administrative, clerical, and operational support to ensure smooth day to day operations within the real estate office.
- Supports agents, brokers, and management in handling documentation, scheduling, client communication, listings coordination, and database management.
Key Responsibilities
- Manage and organize office files, records, and correspondence.
- Prepare and process real estate documents, contracts, agreements, and reports.
- Handle incoming calls, emails, and client inquiries in a professional manner.
- Schedule meetings, appointments, and property showings.
- Assist in preparing and submitting listing agreements, purchase offers, and closing documents.
- Ensure all required documents are complete and compliant with company and legal standards.
- Liaise with clients, lenders, attorneys, and other stakeholders to track progress through closing.
- Maintain and update client and lead databases (CRM).
- Generate reports on leads, listings, and sales activities.
- Assist agents in managing their client follow ups and pipeline tracking.
Qualifications
- High school diploma required; Associate's or Bachelor's degree preferred.
- 1–3 years of administrative experience, preferably in real estate or property management.
- Proficiency with MS Office Suite (Word, Excel, PowerPoint).
- Experience with CRM software.
- Familiarity with MLS systems and digital marketing tools is a plus.
Pay
- From AED 4,000.00 per month.
Job Type
- Full time.
Work Location
- In person in Abu Dhabi.
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