Office Administrator-Own Visa-Tagalog Speakers
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Key skills for this role
About the Role
We are seeking a highly organized, proactive, and resourceful Office Administrator to manage reception duties, customer communications, and provide direct administrative support to the Managing Director.
Key Skills for This Role
Responsibilities
- Manage daily office operations and ensure smooth workflow
- Maintain office records, documentation, and filing systems (digital & physical)
- Coordinate with internal teams for administrative support and follow ups
- Greet and assist visitors professionally
- Handle incoming calls, emails, and general inquiries
- Manage appointment scheduling and meeting coordination
- Respond to client inquiries via email, phone, or messaging platforms
- Provide timely updates and maintain professional communication with clients and vendors
- Support customer relationship management activities
- Assist the Managing Director with scheduling meetings, reminders, and travel arrangements
- Prepare reports, presentations, and correspondence as required
- Maintain confidentiality in handling sensitive information
Requirements
- Minimum 2 years of experience in office administration, receptionist, or executive assistant roles
- Own visa preferred
- Tagalog speakers preferred
- Strong communication skills (written and verbal)
- Proficiency in MS Office (Word, Excel, Outlook) and email handling
- Ability to multitask and manage priorities efficiently
Full Job Posting
Job Overview
- We are seeking a highly organized, proactive, and resourceful Office Administrator who can also manage reception duties, customer communications, and provide direct administrative support to the Managing Director.
Office Administration
- Manage daily office operations and ensure smooth workflow
- Maintain office records, documentation, and filing systems (digital & physical)
- Coordinate with internal teams for administrative support and follow ups
Reception & Front Desk Management
- Greet and assist visitors professionally
- Handle incoming calls, emails, and general inquiries
- Manage appointment scheduling and meeting coordination
Customer Communication
- Respond to client inquiries via email, phone, or messaging platforms
- Provide timely updates and maintain professional communication with clients and vendors
- Support customer relationship management activities
Executive Support (MD Assistance)
- Assist the Managing Director with scheduling meetings, reminders, and travel arrangements
- Prepare reports, presentations, and correspondence as required
- Maintain confidentiality in handling sensitive information
Required Skills & Qualifications
- Minimum 2 years of experience in office administration, receptionist, or executive assistant roles
- Own visa preferred; Tagalog speakers preferred
- Strong communication skills (written and verbal)
- Proficiency in MS Office (Word, Excel, Outlook) and email handling
- Ability to multitask and manage priorities efficiently
Pay
- AED 4,000.00 AED 5,000.00 per month
Work Location
- In person
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