Office Admin
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Key skills for this role
About the Role
Sanctuary by Esto Care FZ is seeking an Office Admin to support daily office operations, administrative workflows, and HR/visa processing in the UAE. The role requires 2+ years of UAE office administration experience and knowledge of UAE visa processing and PRO-related work.
Key Skills for This Role
Responsibilities
- Manage day to day office administration and operations
- Handle correspondence, emails, phone calls, and document control
- Schedule meetings, maintain calendars, and coordinate appointments
- Maintain office filing systems, records, and databases
- Monitor office supplies and coordinate with vendors
- Prepare reports, letters, and internal documents
- Assist with employee onboarding and HR administrative tasks
- Handle UAE staff visa processing, renewals, cancellations, and related coordination tasks
- Support finance and HR teams with administrative duties
- Ensure compliance with company policies and UAE regulations
Requirements
- Bachelor’s degree or Diploma in Business Administration or related field
- Minimum 2 years of office administration experience in the UAE
- Experience in UAE visa processing and PRO related work is essential
- Strong knowledge of UAE labour and immigration procedures is an advantage
- Excellent communication skills in English (Arabic is a plus)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organisational and multitasking abilities
- High attention to detail and professional conduct
Full Job Posting
Role Overview
- We are seeking a highly organised and proactive Office Admin to join our team in the UAE. The ideal candidate will support daily office operations, ensure smooth administrative workflows, and assist with HR and visa processing activities.
Key Responsibilities
- Manage day to day office administration and operations.
- Handle correspondence, emails, phone calls, and document control.
- Schedule meetings, maintain calendars, and coordinate appointments.
- Maintain office filing systems, records, and databases.
- Monitor office supplies and coordinate with vendors.
- Prepare reports, letters, and internal documents.
- Assist with employee onboarding and HR administrative tasks.
- Handle UAE staff visa processing, renewals, cancellations, and related coordination tasks.
- Support finance and HR teams with administrative duties.
- Ensure compliance with company policies and UAE regulations.
Requirements
- Bachelor’s degree or Diploma in Business Administration or related field.
- Minimum 2 years of office administration experience in the UAE.
- Experience in UAE visa processing and PRO related work is essential.
- Strong knowledge of UAE labour and immigration procedures is an advantage.
- Excellent communication skills in English (Arabic is a plus).
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong organisational and multitasking abilities.
- High attention to detail and professional conduct.
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