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Meeting & Events Coordinator

CBRE
New York City, USA
Full-time
Entry
Onsite
USD 64000-66560 yearly / year
Discovered Yesterday
Microsoft Office
Free

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  • Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
  • Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
  • Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
  • Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
  • Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
  • Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
  • Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
  • Manage a small inventory of event supplies.
  • Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
  • Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
  • Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
  • Impact through clearly defined duties, methods, and tasks are described in detail.
  • Deliver own output by following defined procedures and processes under close supervision and guidance.
  • High School Diploma or GED with up to 2 years of job-related experience.
  • Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
  • Ability to follow basic work routines and standards in the application of work.
  • Communication skills to exchange straightforward information.
  • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  • Strong organizational skills with an inquisitive mindset.
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

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