Medical Education Coordinator-UAEN
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Key skills for this role
About the Role
NMC Healthcare seeks a Medical Education Coordinator to provide administrative and accreditation support to the Medical Internship Program. The role involves coordinating daily operations, maintaining records, supporting committees, and ensuring compliance with regulatory standards.
Key Skills for This Role
Responsibilities
- Coordinate daily administrative activities related to the Medical Internship Program
- Maintain intern rosters, rotation schedules, leave records, and attendance documentation
- Support onboarding, orientation, and offboarding processes for interns
- Act as primary administrative point of contact for interns and faculty for non clinical matters
- Maintain organized program files in accordance with institutional requirements
- Maintain documentation required for NIHS accreditation and regulatory oversight
- Support preparation for accreditation submissions, reviews, site visits, and audits
- Track compliance related documentation, timelines, and action items
- Provide administrative support to program level committees including CCC, PEC/MEC
- Coordinate meeting logistics, agendas, minutes, and action tracking
- Maintain committee records and ensure appropriate documentation and follow up
- Serve as coordination point for intern queries related to schedules, documentation, evaluations
Requirements
- Perform complex office functions and administrative support duties
- Support management and staff in business planning, budget tracking, and administrative project coordination
- Maintain accurate, complete, and survey ready records
Full Job Posting
Role Overview
- Performs a wide variety of complex responsible office functions and administrative support duties.
- Supports management and staff in business planning, budget tracking, administrative project coordination, and maintaining accurate records.
- Provides comprehensive administrative, operational, and accreditation support to the Medical Internship Program at hospital level.
Program Administration and Operations
- Coordinate daily administrative activities related to the Medical Internship Program
- Maintain intern rosters, rotation schedules, leave records, and attendance documentation
- Support onboarding, orientation, and offboarding processes for interns
- Act as a primary administrative point of contact for interns and faculty for non clinical matters
- Maintain organised program files (electronic and/or physical) in accordance with institutional requirements
Accreditation, Compliance, and Documentation
- Maintain accurate and up to date documentation required for NIHS accreditation and regulatory oversight
- Support preparation for accreditation submissions, reviews, site visits, and audits
- Track compliance related documentation, timelines, and action items
- Ensure records are maintained in a manner that is traceable, version controlled, and survey ready
Committee and Governance Support
- Provide administrative support to program level committees including CCC, PEC/MEC, and other education related meetings
- Coordinate meeting logistics, agendas, minutes, and action tracking
- Maintain committee records and ensure appropriate documentation and follow up
- Facilitate communication between program level committees and group level governance bodies as required
Intern and Faculty Support
- Serve as a coordination point for intern queries related to schedules, documentation, evaluations, and administrative processes
- Support faculty and program leadership with educational activity coordination, teaching schedules, and documentation
- Assist with collection, collation, and organisation of evaluation and feedback data as directed by program leadership
Confidentiality and Professional Conduct
- Maintain strict confidentiality of intern, faculty, and program records
- Handle sensitive information in accordance with institutional policies and professional standards
- Demonstrate professionalism in all communications and interactions
Additional Duties
- Support internal reviews, audits, quality improvement initiatives, and program development activities as assigned
- Assist with site visits, orientation sessions, educational events, and faculty development activities
- Undertake other duties consistent with the role and scope of responsibility as assigned by the Program Director or DIO
Occupational Safety and Health and Infection Control
- Comply with all Occupational Safety and Health policies and procedures
- Promote a safe working and learning environment across internship programs
- Report incidents, hazards, and near misses in accordance with institutional policy
- Participate in mandatory OSHMS training and initiatives
- Comply with Infection Prevention and Control policies and procedures
- Promote adherence to IPC standards across internship training environments
- Participate in mandatory IPC training and audits as required
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