Legal Support Secretary
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Key skills for this role
About the Role
Clifford Chance seeks a Legal Support Secretary to provide professional support to partners and lawyers in Abu Dhabi. The role involves calendar management, travel coordination, document support, and compliance tasks.
Key Skills for This Role
Responsibilities
- Coordinate and manage complex schedules, acting as primary point of contact for fee earners
- Arrange comprehensive travel plans, including flights, visas, and ground transportation
- Handle time entry submissions and amendments, and process expense claims
- Organize and oversee meetings and video conferences
- Prepare and draft professional correspondence, manage printing and scanning tasks
- Carry out comprehensive conflict checks and coordinate matter setup processes
- Coordinate matter set up in liaison with Partner/fee earner
- Supervise document processing tasks such as formatting, proofreading, and quality control
- Provide support for client development initiatives by assisting with pitch amendments
- Update and maintain all system information for fee earners' clients
Requirements
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office applications
- Ability to manage confidential information with discretion
Full Job Posting
Job Description
- The Legal Support Secretary position is designed to provide a first class, professional support service to Partners and Lawyers in the Abu Dhabi office.
Key Responsibilities
- Coordinate and manage complex schedules, acting as the primary point of contact for fee earners
- Arrange comprehensive travel plans, including flights, visas, and ground transportation
- Accurately handle time entry submissions and amendments, and process expense claims
- Organize and oversee meetings and video conferences, ensuring all logistical and technical details are managed
- Prepare and draft professional correspondence, manage printing and scanning tasks, and maintain accurate client contact information
- Provide proactive assistance with client related activities, support onboarding of new fee earners
- Carry out comprehensive conflict checks with team in London, coordinate matter setup processes
- Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided
- Supervise document processing tasks such as formatting, proofreading, and quality control
- Provide support for client development initiatives by assisting with pitch amendments and ensuring fee earner CVs are current
- Update and maintain all system information for fee earners' clients, including working with the local billing team to generate monthly bills
Key Working Relationships
- Fee earners and their clients
- UAE Office & Legal Support Manager
- Local Finance, Business Development, Best Delivery, and IT teams
- Office Services team (LSS and Reception)
- Global Business Support Team (London)
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