Legal Secretary
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Key skills for this role
About the Role
Charles Russell Speechlys seeks a Legal Secretary to support Litigation & Dispute Resolution and Employment lawyers in Dubai. The role involves legal document support, diary management, travel coordination, and client support.
Key Skills for This Role
Responsibilities
- Audio typing via digital dictation and copy typing of legal documents and correspondence
- Formatting, editing, and preparing documents in line with the firm’s house style
- Assisting with preparation of trial bundles and ad hoc legal project support
- Opening new client matters and liaising with due diligence teams
- Proactively managing complex diaries and multi zone scheduling of meetings, seminars, and client events
- Coordinating internal and external meetings, lunches, and conference calls
- Inbox management and handling telephone queries
- Arranging end to end complex travel, including multi destination international itineraries
- Managing visas, permits and travel documentation
- Supporting billing processes, supplier payments, and general financial administration
Requirements
- Prior experience as a Legal Secretary or similar support role within an international law firm or professional services environment
- Proven experience supporting managing Partners and fee earners across multiple seniority levels
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Fluent written and spoken English
- Exceptional organisational skills and strong attention to detail
- Proactive, flexible and resilient, with ability to adapt quickly to changing priorities
Full Job Posting
Job Overview
- The Legal Secretary will support Litigation & Dispute Resolution and Employment lawyers, ensuring exceptional client service across Dubai and the wider Middle East region.
- This is a full time, permanent position, working hours Monday to Friday, 9:00am to 6:00pm, with flexibility to work from home one day per week.
Roles and Responsibilities
- Audio typing via digital dictation and copy typing of legal documents and correspondence.
- Formatting, editing, and preparing documents in line with the firm’s house style.
- Assisting with the preparation of trial bundles and ad hoc legal project support.
- Opening new client matters and liaising with due diligence teams.
- Maintaining accurate electronic and hard copy filing systems, archiving, and database management.
- Proactively managing complex diaries and multi zone scheduling of meetings, seminars, and client events.
- Coordinating internal and external meetings, lunches, and conference calls.
- Inbox management and handling telephone queries.
- Drafting internal communications and reports on behalf of Partners.
- Attend meetings to take detailed notes and action logs, and follow up with action owners.
- Preparing PowerPoint presentations, pitches, and other client facing materials.
- Maintaining and updating CRM records.
Candidate Specification
- Prior experience as a Legal Secretary or similar support role within an international law firm or professional services environment is essential.
- Proven experience looking after managing Partners and fee earners across multiple seniority levels.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience using practice management, CRM and expense management systems.
- Exceptional organisational skills and strong attention to detail.
- Fluent written and spoken English.
- Proactive, flexible and resilient, with the ability to adapt quickly to changing priorities.
- Professional presentation and adherence to formal business attire.
Benefits
- Competitive salary (negotiable depending on experience).
- Premium international medical, dental, and optical insurance.
- 30 days of annual leave.
- Employee Assistance Programme.
Competencies
- Working together
- Inclusive
- Driving high standards
- Client centric
- Integrity and respect
- Personal impact and growth
- Commercial mindset
- Responsible Business
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