Legal Secretary
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Key skills for this role
About the Role
Charles Russell Speechlys seeks a Legal Secretary to support Litigation & Dispute Resolution and Employment lawyers in Dubai. The role involves audio typing, document formatting, diary management, travel coordination, and client support.
Key Skills for This Role
Responsibilities
- Audio typing via digital dictation and copy typing of legal documents and correspondence.
- Formatting, editing, and preparing documents in line with the firm's house style.
- Assisting with the preparation of trial bundles and ad hoc legal project support.
- Opening new client matters and liaising with due diligence teams.
- Maintaining accurate electronic and hard copy filing systems, archiving, and database management.
- Proactively managing complex diaries and multi zone scheduling of meetings, seminars, and client events.
- Coordinating internal and external meetings, lunches, and conference calls.
- Inbox management and handling telephone queries.
- Drafting internal communications with confidence and reports on behalf of Partners.
- Attend meetings where requested to take detailed notes and action logs, and proactively follow up with action owners.
- Preparing PowerPoint presentations, pitches, and other client facing materials.
- Maintaining and updating CRM records (experience with InterAction advantageous).
Requirements
- Prior experience as a Legal Secretary or similar support role within an international law firm or professional services environment is essential
- Proven experience looking after managing Partners and fee earners across multiple seniority levels
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience using practice management, CRM and expense management systems
- Exceptional organisational skills and strong attention to detail
- Fluent written and spoken English
- Proactive, flexible and resilient, with the ability to adapt quickly to changing priorities
- Professional presentation and adherence to formal business attire
Full Job Posting
Legal Secretary, Dubai
- The Legal Secretary will play a key role in supporting our team of Litigation & Dispute Resolution (LDR) and Employment lawyers, ensuring the delivery of exceptional client service across Dubai and the wider Middle East region (Bahrain and Qatar).
- This is a full time, permanent position, working hours are, Monday to Friday, 9:00am to 6:00pm, with the flexibility to work from home one day per week.
- We are seeking an agile, highly organised and responsive professional who is passionate about providing outstanding support to their fee earners and to the wider team.
Roles and Responsibilities
- Audio typing via digital dictation and copy typing of legal documents and correspondence.
- Formatting, editing, and preparing documents in line with the firm's house style.
- Assisting with the preparation of trial bundles and ad hoc legal project support.
- Opening new client matters and liaising with due diligence teams.
- Maintaining accurate electronic and hard copy filing systems, archiving, and database management.
- Proactively managing complex diaries and multi zone scheduling of meetings, seminars, and client events.
- Coordinating internal and external meetings, lunches, and conference calls.
- Inbox management and handling telephone queries.
- Drafting internal communications with confidence and reports on behalf of Partners.
- Attend meetings where requested to take detailed notes and action logs, and proactively follow up with action owners to ensure completion within agreed timeframes.
- Preparing PowerPoint presentations, pitches, and other client facing materials.
- Maintaining and updating CRM records (experience with InterAction advantageous).
Candidate specification
- Prior experience as a Legal Secretary or similar support role within an international law firm or professional services environment is essential.
- Proven experience looking after managing Partners and fee earners across multiple seniority levels.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience using practice management, CRM and expense management systems.
- Exceptional organisational skills and strong attention to detail.
- Fluent written and spoken English.
- Proactive, flexible and resilient, with the ability to adapt quickly to changing priorities.
- Professional presentation and adherence to formal business attire.
Benefits
- Competitive salary (negotiable depending on experience).
- Premium international medical, dental, and optical insurance.
- 30 days of annual leave.
- Employee Assistance Programme.
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