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Legal Secretary

Charles Russell Speechlys
Dubai, UAE
Full Time
Mid
Hybrid
1 months ago
Audio TypingDocument FormattingDiary ManagementTravel CoordinationMicrosoft OfficeCRM (InterAction)
Free

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Audio TypingDocument FormattingDiary Management
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Role Overview

  • The Legal Secretary will play a key role in supporting our team of Litigation & Dispute Resolution (LDR) and Employment lawyers, ensuring the delivery of exceptional client service across Dubai and the wider Middle East region (Bahrain and Qatar).
  • This is a full‑time, permanent position, working hours are, Monday to Friday, 9:00am to 6:00pm, with the flexibility to work from home one day per week.

Roles and Responsibilities

  • Audio typing via digital dictation and copy typing of legal documents and correspondence
  • Formatting, editing, and preparing documents in line with the firm’s house style
  • Assisting with the preparation of trial bundles and ad hoc legal project support
  • Opening new client matters and liaising with due diligence teams
  • Maintaining accurate electronic and hard‑copy filing systems, archiving, and database management
  • Proactively managing complex diaries and multi‑zone scheduling of meetings, seminars, and client events
  • Coordinating internal and external meetings, lunches, and conference calls
  • Inbox management and handling telephone queries
  • Drafting internal communications with confidence and reports on behalf of Partners
  • Attend meetings where requested to take detailed notes and action logs
  • Preparing PowerPoint presentations, pitches, and other client‑facing materials
  • Maintaining and updating CRM records (experience with InterAction advantageous)

Candidate Specification

  • Prior experience as a Legal Secretary or similar support role within an international law firm or professional services environment is essential
  • Proven experience looking after managing Partners and fee earners across multiple seniority levels
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience using practice management, CRM and expense management systems
  • Exceptional organisational skills and strong attention to detail
  • Fluent written and spoken English
  • Proactive, flexible and resilient, with the ability to adapt quickly to changing priorities
  • Professional presentation and adherence to formal business attire

Benefits

  • Competitive salary (negotiable depending on experience)
  • Premium international medical, dental, and optical insurance
  • 30 days of annual leave
  • Employee Assistance Programme

Work Location

  • Dubai International Financial Centre
  • Hybrid: flexibility to work from home one day per week

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