Lead Document Controller
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Key skills for this role
About the Role
Parsons is looking for a Document Control Lead to oversee the document control function on a project, ensuring proper recording, storage, and distribution of documents. The role requires strong leadership, organizational skills, and deep understanding of document management processes.
Key Skills for This Role
Responsibilities
- Serve as the document control job leader, providing technical guidance to lower level Document Control Specialists
- Review work produced to ensure timely and accurate results
- Complete performance evaluations for those assigned
- Implement document/data management solutions with a primary focus on document control and records management
- Administer data/document management applications
- Process one or more document types through all procedural steps in accordance with procedures
- Ensure pre established document control requirements are met throughout the project
- Receive, track, and monitor documents using standard document management programs
- Enter data and produce reports using standard office automation applications
- Initiate and reply to routine correspondence related to area of responsibility
- Keep abreast of department technologies, techniques and services
- Work with other staff members to develop and improve services
Requirements
- Strong leadership and organizational skills
- Deep understanding of document management processes
- Experience with document/data management applications
- Ability to implement best practices and ensure compliance with industry standards
- Team player who is deadline driven
Full Job Posting
Overview
- Parsons is looking for an amazingly talented Document Control Lead to join our team! In this role you will get to oversee the document control function on the project, ensuring that all documents are properly recorded, stored, and distributed to the relevant parties in a timely manner.
What You'll Be Doing
- Serves as the document control job leader, providing technical guidance to lower level Document Control Specialists
- Reviews work produced to ensure timely and accurate results
- Completes performance evaluations for those assigned
- Implements document/data management solutions with a primary focus on document control and records management
- Administers data/document management applications
- Processes one or more document types through all procedural steps
- Ensures that pre established document control requirements are satisfactorily met
- Receives, tracks, and monitors documents using standard document management programs
- Enters data and produces reports using standard office automation applications
- Initiates and replies to routine correspondence
- Keeps abreast of department technologies, techniques and services
- Works with other staff members to develop and improve services
Additional Duties
- Responds to changing technology environment and participates in decision making
- Provides assistance to users in capturing and locating electronic information
- Maintains an established data distribution system and schedule
- Expedites review, signature approval, and release of documents
- Verifies retention requirements, arranges document cataloging, packing, and storage
- Manages scheduled destruction of archived documents
- Assists junior document control staff
- Serves as liaison between support group, home office and field personnel
- Interfaces with groups inside and outside the organization
- Delegates and directs work activities of project document control team
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