Kearney, EA - Middle East
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Key skills for this role
About the Role
Kearney is seeking a Senior Executive Assistant based in Dubai to provide critical administrative support to Partners and Principals. The role involves complex travel coordination, calendar management, business development support, and project coordination.
Key Skills for This Role
Responsibilities
- Arrange complex travel and logistic plans, often with last minute changes for Senior Leadership
- Manage time and expense management, including payments, invoicing, data entry, reconciliation, reporting
- Coordinate calendars, appointments, meeting agendas, minutes for Senior Leadership
- Support Business Development: CRM management, RFP coordination, L&P management, WIP creation, pipeline tracking
- Support marketing efforts and internal network building
- Provide research, reports, compile company profiles, databases, and manage organized filing systems
- Assist with onboarding and set up of new Partners and Principals
- Support performance management processes and general administrative tasks
- Strategic planning of event management
- Review, format, proofread and prepare documents and presentations adhering to Kearney’s standards
- Coordinate project set up for new engagements
- Provide coverage, assistance, and back up for other administrative staff
Requirements
- College degree or equivalent 5 years’ experience in a professional services organization in administrative/operations capacity
- Excellent administrative, organizational and prioritization skills with strong attention to detail
- Proven ability to manage multiple stakeholders and balance competing priorities in a fast paced environment
- High level of discretion and professionalism in handling sensitive and confidential information
- Strong problem solving and decision making capabilities, ability to work independently
- Excellent interpersonal and communication skills
- Advanced technical proficiency in Microsoft Office Suite, Windows, SharePoint, and other business systems
- Ability to work under pressure while maintaining a calm, positive outlook
- Flexible and adaptable mindset, open to leveraging AI and new technologies
Full Job Posting
About the Job
- Kearney is seeking a Senior EA based in Dubai to provide critical administrative support to Partners and Principals.
- Reporting directly to the EA Team Leader, you will make a real impact and be a true Kearney Original.
Key Responsibilities Partner/Principal Support
- Arrange complex travel & logistic plans, often with last minute changes for Senior Leadership.
- Time and expense management, including payments & invoicing, data entry, recharges, reconciliation, reporting.
- Coordinate calendars, appointments, meeting agendas, minutes for Senior Leadership.
- Support with Business Development: CRM management, RFP coordination, L&P management, WIP creation, pipeline tracking.
- Support marketing efforts and internal network building.
- Provide research, reports, and compile company profiles, databases & create organized filing systems.
- Assist with onboarding and set up of new Partners and Principals.
- Support performance management processes and general administrative tasks.
- Strategic planning of event management.
Key Responsibilities Project/Practice Support
- Client facing role; professionally presented and communicates at an appropriate level.
- Review, format, proofread and prepare documents and presentations adhering to Kearney’s standards.
- Coordinate project set up for new engagements: communicating the team SharePoint site, managing permissions.
- Understand and compile financial documents necessary to open a job, leverage WIP tracking, manage invoicing.
- Support proposal efforts by conducting research and providing up to date Firm data.
- Provide general administrative support (printing, submission of RFPs, set up Outlook calendar).
Firm Building Activities
- Understanding and keeping up to date with the business organization structure, policies, goals.
- Involved in practice area initiatives, prepare meeting agendas, coordinate with speakers.
- Maintain professional and technical knowledge by attending educational workshops.
- Awareness of office events, recruiting, alumni outreach, social and charitable events.
- Provide coverage, assistance, and back up for other administrative staff.
- Attend and participate in administrative team meetings and other office wide meetings.
Who You Are
- College degree or equivalent 5 years’ experience in a professional services organization in administrative/operations capacity.
- Excellent administrative, organizational and prioritization skills with strong attention to detail.
- Proven ability to manage multiple stakeholders and balance competing priorities in a fast paced environment.
- High level of discretion and professionalism in handling sensitive and confidential information.
- Strong problem solving and decision making capabilities, ability to work independently.
- Excellent interpersonal and communication skills.
- Advanced technical proficiency in Microsoft Office Suite, Windows, SharePoint, and other business systems.
- Ability to work under pressure while maintaining a calm, positive outlook.
- Flexible and adaptable mindset, open to leveraging AI and new technologies.
What We Can Offer You
- Competitive remuneration package plus comprehensive benefits and perks.
- Generous retirement/pension savings contributions.
- Comprehensive medical insurance for employees and their families.
- Structured and on the job learning and development opportunities.
- Personalized opportunities to chart a unique career journey.
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