IT Contracts & Administration Specialist - 24 Month Limited Term Employment

Job Overview

Responsibilities

• Support the smooth operation of the BTS department, including financial activities, departmental practices and standards, communications, and overall operational performance.
• Collaborate with business partners and BTS teams to gather, analyze, and communicate information that improves service delivery and efficiency.
• Administer the OPEX budget for BTS and act as the liaison to Finance.
• Support the planning of BTS meetings and events, and assist in validating training for new BTS solutions.
• Support BTS three-year roadmap updates, coordinates with the business and BTS PMO, and drafts reports and presentations for senior audiences.
• Support annual BTS training requirements to keep skills current with the evolving technology landscape.
• Assist with the administration and purchase/renewal of IT application licenses, and support vendor coordination for contract renewals.
• Execute IT procurement, including receipt of renewal/quote, creation of purchase orders, and allocation of future costs.
• Maintain digital filing systems for contract administration, monitor contract expiration and renewal dates, and support audits and internal controls.
• Monitor monthly operational spend, provide summaries to IT Leadership team, and assist with BTS budgets, forecasts, and cost reduction opportunities.
• Review IT operational KPIs, identify anomalies and trends, and support solutions and data presentation to leadership.
• Support the evaluation of business requirements and contribute to identifying opportunities for process and solution improvements.

Requirements

• Completion of post-secondary degree or diploma.
• 3–5 years’ experience providing executive assistant or administrative support to an IT department, including budgets, expense tracking, and document management.
• Tech savvy; ability to learn new systems quickly.
• High attention to detail and ability to consolidate, analyze, and present numerical and financial data for internal distribution.
• Proven customer service, problem-solving, and analytical thinking skills.
• Highly organized self-starter who can manage multiple competing priorities; detail-oriented with thorough follow-up skills.
• Excellent communication skills to interact with all levels of employees / management as well as external vendors.
• Understand how to organize people, activities, and workflows; identifies opportunities for integration, efficiency, and process improvement.

Qualifications

• Completion of post-secondary degree or diploma.
• 3–5 years’ experience providing executive assistant or administrative support to an IT department, including budgets, expense tracking, and document management.
• Tech savvy; ability to learn new systems quickly.
• High attention to detail and ability to consolidate, analyze, and present numerical and financial data for internal distribution.
• Proven customer service, problem-solving, and analytical thinking skills.
• Highly organized self-starter who can manage multiple competing priorities; detail-oriented with thorough follow-up skills.
• Excellent communication skills to interact with all levels of employees / management as well as external vendors.
• Understand how to organize people, activities, and workflows; identifies opportunities for integration, efficiency, and process improvement.

Benefits

• Competitive salary.
• Best-in-class health and wellness benefits package, including extended health care, dental care, vision care, CAD 500 personal spending account, and an Employee Family Assistance Program (EFAP).
• Parking included and complimentary shuttle bus service.
• Estimated salary range: CAD 84,600 - CAD 103,400.

About Seaspan Shipyards

Application Notes

• This position may involve defense articles and/or technical data regulated by the U.S. International Traffic in Arms Regulations (“ITAR”) and the U.S. Arms Export Control Act.
• The successful candidate will be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act.
• Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities.
• If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at recruit@seaspan.com for confidential support.
• We are committed to providing an inclusive and accessible environment.