Human Resources generalist
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Key skills for this role
Key Skills for This Role
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Requirements
- HR Administration & Employee Lifecycle:
- Manage employee lifecycle administration, including contracts, onboarding documentation, transfers, promotions, and offboarding.
- Prepare employment contracts, amendments, certificates, and other HR documentation in accordance with company policies and local labor regulations.
- Maintain accurate, confidential, and up-to-date employee records.
- Manage leave, absence, and attendance records and follow up on any discrepancies.
- Support payroll preparation by consolidating and verifying relevant employee information.
- Ensure compliance with internal HR policies, labor regulations, and audit requirements.
- Respond to employee questions regarding HR policies, benefits, and administrative procedures.
- Recruitment & Onboarding:
- Support hiring managers with job postings, CV screening, and interview coordination.
- Manage candidate communication throughout the recruitment process.
- Assist with reference checks and preparation of job offers.
- Coordinate and facilitate new employee onboarding, including welcome sessions, induction schedules, and required documentation.
- Work closely with IT, facilities, and department managers to ensure new employees are fully equipped from their first day.
- Monitor probation periods and follow up on required reviews.
- Site & Office Administration:
- Support day-to-day office administration, including supplies, vendors, and facilities-related requests.
- Coordinate with external service providers, including maintenance, security, cleaning, and catering.
- Support site health, safety, and compliance requirements.
- Coordinate logistics for meetings, employee events, and site visits.
- Support office budget and expense tracking when required.
- Employee Relations & HR Support:
- Maintain a visible and approachable HR presence and build strong relationships with employees and managers.
- Act as a first point of contact for employee concerns and support the resolution or escalation of grievances and workplace conflicts.
- Support managers with performance management, disciplinary procedures, and HR policy application.
- Contribute to employee engagement initiatives and internal communications.
- Monitor employee sentiment and escalate emerging concerns to the HR Manager.
- HR Reporting & Odoo HRIS:
- Maintain accurate employee data within the Odoo HRIS.
- Conduct regular data quality checks and correct discrepancies.
- Prepare standard HR reports and dashboards, including headcount, turnover, and absence reporting.
- Support the HR Manager with ad hoc reporting and data extraction for business and compliance requirements.
Benefits
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 2–4 years of experience as an HR Generalist, HR Administrator, or in a similar HR position.
- Experience working with an HRIS system; experience with Odoo, ADP, Paycom, or TriNet is a strong advantage.
- Strong understanding of HR administration processes and local labor regulations.
- Excellent organizational skills and strong attention to detail.
- Ability to handle confidential information professionally.
- Strong interpersonal and communication skills.
- Ability to manage multiple priorities across HR administration, recruitment, and site operations.
- Proficiency in Microsoft Office / Google Workspace and confidence working with HRIS and reporting tools.
- Proactive, hands-on, and service-oriented approach.
- Proficiency in English, French would be very much appreciated
About DataOne
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