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Human Resources Assistant
Al ARKAN AUTO PARTS
Dubai, UAE
Full Time
Entry
Onsite
2 weeks ago
HR OperationsMicrosoft ExcelMicrosoft OfficePayroll ProcessingAttendance ManagementRecord Keeping
Free
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HR OperationsMicrosoft ExcelMicrosoft Office
About the Role
Al ARKAN AUTO PARTS in Dubai is seeking an HR Assistant to support day-to-day HR operations, maintain employee records, assist with payroll preparation, and handle administrative tasks.
Key Skills for This Role
HR OperationsMicrosoft ExcelMicrosoft OfficePayroll ProcessingAttendance ManagementRecord Keeping
Responsibilities
- Assist with day to day HR operations and administrative tasks.
- Maintain and update employee records, personnel files, and HR databases.
- Monitor employee attendance, leave records, and biometric system reports.
- Support payroll preparation by compiling attendance, overtime, leave, and other payroll related data.
- Prepare employment letters, HR forms, and other employee related documents.
- Ensure employee records are accurate, complete, and confidential.
- Support recruitment activities, including scheduling interviews and coordinating with candidates.
- Assist with employee visa, renewal, labor, insurance, and other HR related administrative processes.
- Maintain company records, files, and administrative documentation.
- Coordinate office supplies, stationery, and general office requirements.
- Prepare HR and administrative reports as required by management.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or related field
- 2–4 years of experience in HR support, HR administration, or assistant HR roles
- Good knowledge of Microsoft Excel, including formulas, spreadsheets, and reporting
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Basic understanding of payroll processes and attendance management
- Experience with biometric attendance systems is preferred
- Strong organizational and record keeping skills
- Good communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive employee information
- Strong attention to detail and ability to meet deadlines
- Ability to work independently and support multiple departments effectively
Full Job Posting
Company Description
- Alarkan General Trading FZE is a Dubai Free Zone company, a leading distributor and supplier of genuine auto spare parts and accessories with over 25 years of experience.
- Team members join a stable, established organization with deep industry expertise and long term market presence.
HR Responsibilities
- Assist with day to day HR operations and administrative tasks.
- Maintain and update employee records, personnel files, and HR databases.
- Monitor employee attendance, leave records, and biometric system reports.
- Support payroll preparation by compiling attendance, overtime, leave, and other payroll related data.
- Prepare employment letters, HR forms, and other employee related documents.
- Ensure employee records are accurate, complete, and confidential.
- Support recruitment activities, including scheduling interviews and coordinating with candidates.
- Assist with employee visa, renewal, labor, insurance, and other HR related administrative processes.
Administrative Responsibilities
- Maintain company records, files, and administrative documentation.
- Maintain comp AMC contracts.
- Coordinate office supplies, stationery, and general office requirements.
- Manage correspondence, filing systems, and document control.
- Coordinate with departments regarding administrative requirements.
- Maintain office equipment records and coordinate maintenance when required.
Reporting & Systems
- Prepare HR and administrative reports as required by management.
- Maintain employee databases and ensure data accuracy.
- Assist in preparing monthly HR metrics and reports.
Skills & Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field
- 2–4 years of experience in HR support, HR administration, or assistant HR roles
- Good knowledge of Microsoft Excel, including formulas, spreadsheets, and reporting.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Basic understanding of payroll processes and attendance management.
- Experience working with biometric attendance systems is preferred.
- Strong organizational and record keeping skills.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong attention to detail and ability to meet deadlines.
- Ability to work independently and support multiple departments effectively.
What We’re Looking For
- Positive attitude and willingness to learn
- Strong attention to detail and follow up skills
- Professional approach when dealing with employees and internal departments
- Ability to work independently while also supporting a wider HR and operations team
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