HR Project Coordinator I

Schedule and coordinate project meetings, working sessions, and recurring cadence calls with global stakeholders.

Prepare meeting agendas and supporting materials.

Capture meeting notes and distribute summaries with clearly documented action items and owners.

Maintain centralized documentation for all project communications and decisions.

Support projects related to recruiting CRM development, recruiting technology implementations, and system integrations .

Assist with documenting business requirements, use cases, and workflow processes.

Review scoping documents and ensure requirements and expectations from stakeholders are captured accurately.

Coordinate communication between recruiting teams, technology teams, and vendors during system implementation.

Support testing and validation activities for recruiting technology solutions.

Coordinate User Acceptance Testing (UAT) by organizing test scenarios, collecting feedback, and documenting issues.

Track bugs, system issues, and enhancement requests during testing phases.

Ensure issues identified during testing are properly documented and communicated to development teams.

Assist in preparing project dashboards, reports, and executive updates.

Consolidate project updates from various stakeholders into clear summaries.

Support the preparation of PowerPoint presentations and status reports for leadership reviews.

Maintain project documentation including trackers, timelines, decision logs, and process documentation.

Ensure project files and documentation are organized and easily accessible.

Support creation of SOPs, workflow documentation, and project artifacts.

Highly organized and detail-oriented

Strong in documentation and follow-up

Comfortable coordinating across multiple teams and stakeholders

Able to manage multiple workstreams simultaneously

Proactive in identifying gaps and ensuring tasks stay on track

Strong project tracking and documentation across initiatives

Timely coordination of meetings, deliverables, and follow-ups

Effective support for recruiting technology implementations and testing cycles

Improved visibility into project status and action items for stakeholders

iQor.com