HR Coordinator Technical Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
OilExec International seeks an HR Coordinator Technical Assistant for its Doha operations. The role combines technical documentation and administrative support with HR coordination duties including recruitment processing, candidate screening, and employee mobilization.
Key Skills for This Role
Responsibilities
- Process all incoming and outgoing correspondence, communication, documentation and reports
- Provide assistance in compiling technical reports, procedures, and documentation for the division
- Maintain technical documentation and filing system for correspondence and reports
- Coordinate and organize internal/external meetings, distribute agendas, and prepare minutes
- Liaise with vendors/contractors on technical issues relating to operations/maintenance
- Process recruitment requisitions, screen CVs, and provide candidate lists to line managers
- Coordinate pre employment medical checkup, CID clearance, background check
- Arrange visa, temporary accommodation, and travel for new employees
- Maintain employee personal files and liaise with agents on contract issuance and renewal
- Support Project Manager in planning and budgeting for general services and transportation
Requirements
- Technical Diploma or combination of relevant training and experience; Degree preferred
- 5 years work experience in similar roles for Oil & Gas Industries
Full Job Posting
Technical Assistant Responsibilities
- Process all incoming and outgoing correspondence, communication, documentations and reports as per specific instruction and company procedures
- Provide assistance, prepares and issues documentation in connection with operations/projects/initiatives managed by the division
- Maintain up to date, effective and comprehensive technical documentation and filing system for all correspondence, documentation and reports
- Ensure documentation flow through the Division is produced to standard/agreed formats and correctly numbered/registered/stored
- Coordinate and organize internal/external meetings, distribute agendas, prepare and distribute minutes of meeting and make catering arrangements
- Liaises with various vendors/contractors on technical issues relating to operations/maintenance requirements
- Prepare, issue and file various documentation relating to Division strategy plan development, monthly reports, etc.
- Retrieve information and documentation from Division database/filing for management reporting
HR Coordinator Responsibilities
- Process all Recruitment requisition SF as required by various departments/divisions
- Identify qualified candidates from available database or source recruitment agencies; screen all CVs and provide Line managers lists of potential candidates
- Maintain database/record of all CVs received through various sources
- Coordinate pre employment medical checkup, CID Clearance, background check etc.
- Get necessary approvals from management/Recruitment Committee
- Mobilization of selected candidates within the time frame; arrange visa, temporary accommodation and travel for new employees
- Maintain employees’ personal files
- Liaise with agent on issuing and renewal of general conditions of contract and manpower contracts
- Coordinates with travel agencies for IATA air ticket cost enquiry and prepares employees’ annual air ticket/vacation allowance
- Assist on exit interviews and follows up with respective departments for demobilization
General Support Responsibilities
- Support Project Manager for planning and budgeting of general services and transportation activities
- Maintains various supplies as appropriate to the needs of the Project; may coordinate and expedite purchase of assorted day to day supplies
- Performs various general office support as assigned
- May act as courier for the unit in the pickup and delivery of documents, materials and/or supplies
- Support in arrangement and management of house locations for PMT personnel
- Guarantee necessary relevant support to employees, contractors, and visitors for general services aspects
- Perform other similar or related duties as assigned by HR Management/Project Management Team
Qualifications & Experience
- Technical Diploma or a combination of relevant training and experience; Degree holder is preferred
- 5 years work experience for performing similar jobs for Oil & Gas Industries
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at OilExec International
HSE MANAGER – Local Hire Contract Basis
Doha, QAT
OilExec International is hiring an HSE Manager on a local hire contract basis in Doha. The role requires a minimum of 10 years of experience as an HSE Manager, with qualifications including NEBOSH IGC, ISO 45001, OSHA, a
Engineering Manager- RasLaffan
Doha, QAT
OilExec International is seeking an Engineering Manager for a role in Ras Laffan, Qatar. You will lead project development from concept to handover, ensuring compliance with Dolphin Energy standards. Requires a Bachelor'
Engineering Manager Location : Doha / Ras Laffan
Doha, QAT
OilExec International is seeking an Engineering Manager for a role in Doha/Ras Laffan, Qatar. You will plan, manage, and lead project development from conception to handover, ensuring alignment with best practices and st
Sr. Planning /Cost Engineer-Doha / Ras Laffan
Doha, QAT
OilExec International seeks a Senior Planning/Cost Engineer for projects in Doha and Ras Laffan. The role involves expert project planning, scheduling, cost control, and budget management for technical services in the en
Urgent openings for Material Engineer- Technical Evaluation (Electrical)
Doha, QAT
OilExec International seeks a Material Engineer for technical evaluation of electrical spares in Doha. Requires 10+ years experience in plant maintenance or technical evaluation, with 6+ years in oil and gas. Bachelor's
Urgent openings for Material Engineer- Technical Evaluation ( Mechanical)
Doha, QAT
OilExec International seeks a Material Engineer for technical evaluation of mechanical spares in Doha. Requires 10+ years experience in plant maintenance or technical evaluation, with 6+ years in oil and gas. Bachelor's
Public Relations Specialist
Doha, QAT
OilExec International is seeking a Public Relations Specialist with 8+ years of experience in major infrastructure projects in Doha. The role requires a Bachelor's degree in mass communication/media/management, a driver'
7. OFFSHORE HVAC TECHNICIAN
Doha, QAT
OilExec International seeks an Offshore HVAC Technician in Doha to perform maintenance and repair on HVAC equipment in offshore facilities. Requires minimum 5 years oil and gas experience and HVAC certification.
HSE MANAGER – Local Hire Contract Basis
Doha, QAT
Engineering Manager- RasLaffan
Doha, QAT
Engineering Manager Location : Doha / Ras Laffan
Doha, QAT
Sr. Planning /Cost Engineer-Doha / Ras Laffan
Doha, QAT
Urgent openings for Material Engineer- Technical Evaluation (Electrical)
Doha, QAT
Urgent openings for Material Engineer- Technical Evaluation ( Mechanical)
Doha, QAT
Public Relations Specialist
Doha, QAT
7. OFFSHORE HVAC TECHNICIAN
Doha, QAT