HR Coordinator – Technical Assistant
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Key skills for this role
About the Role
OilExec International seeks an HR Coordinator Technical Assistant for its Doha operations. The role combines technical documentation and administrative support with HR coordination duties including recruitment processing, candidate screening, and employee mobilization.
Key Skills for This Role
Responsibilities
- Process all incoming and outgoing correspondence, communication, documentation and reports
- Provide assistance in compiling technical reports, procedures, and documentation for the division
- Maintain technical documentation and filing system for correspondence and reports
- Coordinate and organize internal/external meetings, distribute agendas, and prepare minutes
- Liaise with vendors/contractors on technical issues relating to operations/maintenance
- Process recruitment requisitions, screen CVs, and provide candidate lists to line managers
- Coordinate pre employment medical checkup, CID clearance, background check
- Arrange visa, temporary accommodation, and travel for new employees
- Maintain employee personal files and liaise with agents on contract issuance and renewal
- Support Project Manager in planning and budgeting for general services and transportation
Requirements
- Technical Diploma or combination of relevant training and experience; Degree preferred
- 5 years work experience in similar roles for Oil & Gas Industries
Full Job Posting
Technical Assistant Responsibilities
- Process all incoming and outgoing correspondence, communication, documentations and reports as per specific instruction and company procedures
- Provide assistance, prepares and issues documentation in connection with operations/projects/initiatives managed by the division
- Maintain up to date, effective and comprehensive technical documentation and filing system for all correspondence, documentation and reports
- Ensure documentation flow through the Division is produced to standard/agreed formats and correctly numbered/registered/stored
- Coordinate and organize internal/external meetings, distribute agendas, prepare and distribute minutes of meeting and make catering arrangements
- Liaises with various vendors/contractors on technical issues relating to operations/maintenance requirements
- Prepare, issue and file various documentation relating to Division strategy plan development, monthly reports, etc.
- Retrieve information and documentation from Division database/filing for management reporting
HR Coordinator Responsibilities
- Process all Recruitment requisition SF as required by various departments/divisions
- Identify qualified candidates from available database or source recruitment agencies; screen all CVs and provide Line managers lists of potential candidates
- Maintain database/record of all CVs received through various sources
- Coordinate pre employment medical checkup, CID Clearance, background check etc.
- Get necessary approvals from management/Recruitment Committee
- Mobilization of selected candidates within the time frame; arrange visa, temporary accommodation and travel for new employees
- Maintain employees’ personal files
- Liaise with agent on issuing and renewal of general conditions of contract and manpower contracts
- Coordinates with travel agencies for IATA air ticket cost enquiry and prepares employees’ annual air ticket/vacation allowance
- Assist on exit interviews and follows up with respective departments for demobilization
General Support Responsibilities
- Support Project Manager for planning and budgeting of general services and transportation activities
- Maintains various supplies as appropriate to the needs of the Project; may coordinate and expedite purchase of assorted day to day supplies
- Performs various general office support as assigned
- May act as courier for the unit in the pickup and delivery of documents, materials and/or supplies
- Support in arrangement and management of house locations for PMT personnel
- Guarantee necessary relevant support to employees, contractors, and visitors for general services aspects
- Perform other similar or related duties as assigned by HR Management/Project Management Team
Qualifications & Experience
- Technical Diploma or a combination of relevant training and experience; Degree holder is preferred
- 5 years work experience for performing similar jobs for Oil & Gas Industries
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