HR Coordinator
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Key skills for this role
About the Role
Albinora Consulting FZE seeks an HR Coordinator to manage recruitment, visa processing, and employee records. The role requires experience in blue-collar manpower supply and HR administration.
Key Skills for This Role
Responsibilities
- Prepare offer letters for selected applicants
- Liaise with applicants on completing necessary documents for labour approvals and visas
- Ensure relevant staff documents are scanned and placed on the sharing folder / HRMS
- Liaise with GROs for processing staff labour approvals and visas
- Arrange medical check and Emirates ID for visa processing
- Arrange medical insurance cards for employees
- Maintain and update employee information in HRM system
- Run monthly reports on visa and passport expiration dates
- Follow up with staff regarding passport renewal
- Log and respond to staff queries and complaints through the grievance system
Requirements
- Proven experience as an HR coordinator or relevant human resources/administrative position
- Knowledge of human resources processes and best practices
- Strong ability in using MS Office
- Experience with HR databases
- Outstanding communication and interpersonal skills
- Ability to handle data with confidentiality
- Good organizational and time management skills
- BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus
Full Job Posting
Job Summary
- HR Coordinator role at Albinora Consulting FZE in Abu Dhabi.
Recruitment & Deployment
- Prepare offer letters for selected applicants
- Liaise with applicants on completing necessary documents for labour approvals and visas
- Ensure relevant staff documents are scanned and placed on the sharing folder / HRMS
- Liaise with GROs for processing staff labour approvals and visas
- Update applicants and operations with labour approval/visa processing status
- Arrange applicants' medical check and Emirates ID for visa processing
- Forward visa related documents to applicants and update operations for deployment
- Arrange medical insurance cards for employees once deployed or as per HAAD requirement
- Ensure all new employees' information is maintained and updated in HRM system
- Ensure all employees' documents are filed and uploaded to relevant folders/systems
Visa / Passport Renewal
- Run monthly reports on visa and passport expiration dates two months in advance
- Follow up with staff regarding passport renewal within time frame
- Ensure staff are provided with original or copy of renewed passport
- Collect all documents required for visa renewals and upload to Sharing Folder/HRM system
- Submit documents to GROs to process visa renewals at least three weeks before expiration
- Follow up with GROs regarding renewed visas and labour cards
- Update staff throughout visa and labour card renewal process
- Notify staff once renewals are completed and provide copies of renewed documents
Queries, Complaints and Updates
- Log and respond to all staff queries and complaints through relevant system or HRM system
- Log all queries and complaints in the grievance system
- Respond to staff with grievance number for future follow ups
- Liaise with different teams regarding queries and complaints
- Escalate unresolved issues within 48 hours or less
- Ensure email updates are sent to staff throughout the process
- Update grievances system until case is closed
- Run daily, weekly and monthly reports to follow up on pending grievances
Database and Files Maintenance
- Ensure all staff information is updated promptly in HRM system
- Ensure all requests received are updated in HRM system when required
- Conduct monthly data cleansing to HRM system
- Update relevant log sheets when needed
- Ensure all staff files are maintained, checked and updated regularly
Required Skills
- Proven experience as an HR coordinator or relevant human resources/administrative position
- Knowledge of human resources processes and best practices
- Strong ability in using MS Office
- Experience with HR databases
- Outstanding communication and interpersonal skills
- Ability to handle data with confidentiality
- Good organizational and time management skills
- BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus
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