HR Associate

DUTIES AND RESPONSIBILITIES

• Manage day-to-day HR administration, including employee records in Zoho People and Microsoft SharePoint, employment contracts, HR letters, and related documentation.
• Administer attendance, leave, and overtime, and coordinate payroll inputs with Finance (the HR Associate does not process payroll).
• Coordinate performance reviews, probation management, and related documentation.
• Manage end-to-end recruitment, including sourcing through Zoho Recruit and other platforms, interview coordination, reference checks, and employment offers.
• Prepare HR reports and management information, and maintain HR policies, the Employee Handbook, SOPs, and templates.
• Support ISO 9001 and ISO 27001 requirements and internal and external audits, and contribute to process improvement, workflow optimization, and HR automation initiatives.
• UAE Responsibilities
• Coordinate employee onboarding and offboarding, visa processing, employment permits, medical examinations, and Emirates ID applications.
• Liaise with the company’s outsourced PRO and relevant UAE government authorities.
• Maintain UAE employment documentation and support compliance with UAE labor law and statutory requirements.
• Philippine Responsibilities
• Coordinate employee onboarding and offboarding and support compliance with Philippine labor law.
• Manage statutory compliance and reporting with DOLE, SSS, PhilHealth, Pag-IBIG, and BIR.
• Support government registrations and inspections where applicable.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related discipline.
• At least 2–4 years of general HR experience.
• Experience in HR administration, recruitment, employee onboarding, employment documentation, and statutory compliance.
• Knowledge of Philippine labor legislation is advantageous.
• Willingness to learn UAE labor laws, visa processes, and employment requirements.

Systems & Technology

Skills Required

• HR administration
• Recruitment
• Knowledge of employment legislation
• Organization and time management
• Communication skills
• Attention to detail
• Confidentiality
• Microsoft 365 and HR systems
• Ability to manage multiple priorities

Additional Responsibilities

• Maintain confidentiality.
• Represent the company professionally.
• Perform other duties reasonably assigned by management.