HR Assistant
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Key skills for this role
About the Role
Hearlink Hearing Solution Center seeks an organized HR Assistant to manage visa processing, corporate compliance, office administration, and HR documentation across UAE branches. Requires 3-5 years of combined HR, PRO, and office admin experience in the UAE with knowledge of MOHRE and GDRFA portals.
Key Skills for This Role
Responsibilities
- Handle end to end processing of employment visas, renewals, cancellations, medical checks, and Emirates ID applications
- Coordinate and execute timely renewal of corporate trade licenses, commercial registrations, tenancy contracts, and office parking permits
- Manage submissions and documentation updates through MOHRE and GDRFA portals
- Manage daily office operations and facilities maintenance for headquarters
- Procure office utilities, stationery, pantry supplies, and manage vendor relationships
- Maintain and audit digital employee records on HR platform
- Draft official company documents including employment contracts and NDAs
- Execute structured onboarding checklists for new hires
- Act as point of contact for employee inquiries on policies, visa status, and leave balances
- Coordinate schedules for bi yearly performance evaluations and monthly development sessions
Requirements
- 3 5 years of combined HR, PRO, and Office Administration experience in the UAE
- Strong hands on experience with UAE government portals (MOHRE, GDRFA, Smart Channels, Tasheel, Amer)
- Comprehensive understanding of UAE Labor Law, immigration procedures, and corporate licensing/leasing regulations
- Fluent in English (written and verbal)
- Valid UAE Driving License (preferred)
- Working proficiency in Arabic (highly advantageous)
Full Job Posting
Job Overview
- We are seeking a highly organized, proactive, and versatile HR Assistant to join our team. The successful candidate will manage daily priorities systematically, ensuring absolute compliance with UAE regulations, seamless workspace operations, and meticulous execution of internal HR processes across
Key Responsibilities
- Visa & Immigration Processing: Handle end to end processing of employment visas, renewals, cancellations, medical checks, and Emirates ID applications for staff across all regional branches (Dubai, Abu Dhabi, Al Ain, Ras Al Khaimah).
- Corporate Compliance & Licensing: Coordinate and execute the timely renewal of corporate trade licenses, commercial registrations, tenancy contracts, and office parking permits with municipal and federal authorities.
- Labor Relations: Manage submissions, documentation updates, and compliance metrics through MOHRE and GDRFA portals.
- Workspace Maintenance: Manage daily office operations and facilities maintenance for headquarters, and coordinate support requirements for regional branches.
- Vendor & Supply Management: Procure office utilities, stationery, pantry supplies, and corporate materials; manage relationships and SLAs with office vendors and maintenance contractors.
- Front Office Coordination: Assist with incoming corporate correspondence, couriers, and welcoming external guests or partners.
- Platform Management: Maintain, update, and audit accurate digital employee records on our central HR platform.
- Document Drafting: Assist in drafting and formatting official company documents, including employment contracts, NDAs, and internal operational memos.
- Onboarding Execution: Execute structured onboarding checklists to ensure new hires experience a warm, efficient, and legally compliant transition.
- Employee Support: Act as a dependable point of contact for routine employee inquiries regarding company policies, visa status updates, and leave balances.
- Performance Tracking: Coordinate schedules for regular performance workflows, tracking completion of bi yearly performance evaluations and monthly development sessions.
- Organizational Charts: Assist in updating and organizing company organizational charts.
Requirements & Qualifications
- Experience: 3–5 years of proven experience in a combined HR, PRO, and Office Administration role within the UAE.
- Technical Proficiency: Strong hands on experience navigating UAE government portals (MOHRE, GDRFA, Smart Channels, Tasheel, Amer), modern digital HR platforms, and cloud based productivity tools.
- Knowledge: Comprehensive, up to date understanding of UAE Labor Law, immigration procedures, and corporate licensing/leasing regulations.
- A valid UAE Driving License (preferred)
- Language Skills: Fluent in English (written and verbal) with an exceptional, professional tone. Working proficiency in Arabic is highly advantageous.
- Attributes: Exceptional organizational skills with a meticulous eye for detail; able to multi task across administrative and compliance functions seamlessly while maintaining absolute integrity with sensitive data.
Pay
- Pay: AED3,000.00 AED4,000.00 per month
Work Location
- Work Location: In person
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