indeed
HR Assistant
TALENT SPARK HR
Dubai, UAE
Mid-Senior
Onsite
Discovered 1 weeks ago
Recruitment and talent acquisitionEmployee lifecycle managementUAE labour and employment practicesMicrosoft ExcelMicrosoft WordHR software and platforms
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Recruitment and talent acquisitionEmployee lifecycle managementUAE labour and employment practices
Key Skills for This Role
Recruitment and talent acquisitionEmployee lifecycle managementUAE labour and employment practicesMicrosoft ExcelMicrosoft WordHR software and platforms
Full Job Posting
Recruitment and Talent Acquisition
- Manage end-to-end recruitment for technical, laboratory, sales, administrative, and support positions.
- Prepare and post job advertisements on LinkedIn, Indeed, and other recruitment platforms.
- Source, screen, and shortlist candidates based on job requirements.
- Conduct initial HR screening and coordinate interviews with relevant departments.
- Maintain candidate databases, recruitment pipelines, reports, and hiring status tracking.
- Coordinate offer letters, joining formalities, and pre-employment documentation.
Onboarding and Offboarding
- Coordinate joining formalities and employee onboarding.
- Prepare and maintain employment-related documentation.
- Coordinate visa processing, medical fitness, Emirates ID, and other employment formalities.
- Conduct exit formalities, clearance procedures, and exit interviews.
- Coordinate visa cancellation and final documentation for departing employees.
HR Administration
- Maintain confidential employee personnel files and HR records.
- Update employee information in the HR system.
- Monitor attendance, leave, overtime, and absenteeism.
- Coordinate leave applications and maintain leave records.
- Prepare HR reports, employee lists, and management reports.
Payroll and Benefits
- Coordinate monthly payroll inputs, including attendance, leave, deductions, unpaid leave, and salary adjustments.
- Coordinate salary revisions and other payroll-related changes.
- Assist with gratuity and final settlement calculations.
- Coordinate employee medical insurance enrolment, renewals, additions, and deletions.
- Liaise with insurance providers and brokers regarding employee and dependent insurance matters.
Employee Relations
- Act as a point of contact for employee HR-related queries.
- Assist management with employee grievances and workplace concerns.
- Support disciplinary procedures and maintain appropriate documentation.
- Communicate HR policies and procedures to employees.
- Assist with probation reviews, confirmations, performance documentation, and evaluations.
UAE Labour and Compliance
- Maintain employee records in accordance with UAE employment requirements.
- Assist with labour contracts, work permits, visas, and related documentation.
- Monitor employee visa and document expiry dates.
- Ensure timely renewal of employee-related documents.
- Stay updated on relevant UAE labour and employment regulations.
Policies and General Administration
- Assist in developing, implementing, and updating HR policies and procedures.
- Prepare salary, employment, warning, increment, leave, and other HR letters.
- Maintain confidentiality of employee information and HR records.
- Coordinate with management and department heads on HR requirements.
- Support staff welfare, engagement activities, training, meetings, and internal HR initiatives.
- Perform other HR and administrative duties assigned by management.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- Two years of experience in HR coordination or generalist HR, preferably in the UAE.
- Strong understanding of UAE labour and employment practices.
- Experience in recruitment and employee lifecycle management.
- Good knowledge of Microsoft Excel, Word, and HR software or platforms.
- Experience handling employee records, attendance, leave, payroll inputs, and HR documentation.
Work Location
- Work is performed in person.
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