HR and Admin Officer

Duties & Responsibilities

• Assists in the recruitment and selection process (job postings, shortlisting, scheduling interviews, reference checks).
• Assists in preparing and drafting employment contracts, offer letters, and onboarding documentation.
• Prepares letters and payslips based on request.
• Shares the monthly payslips with the employees.
• Maintains and update employee records in HR systems and personnel files.
• Coordinates induction/orientation programs for new hires.
• Handles employee s attendance and leave management.
• Ensures compliance with local labour laws, health and safety regulations, and company policies.
• Provides administrative and clerical support to HR Officers.
• Oversees general office administration including supplies, facilities, and services.
• Maintains Company s documents, records, and filing systems.
• Coordinates logistics for meetings, travel arrangements, and events.
• Liaises with external vendors, suppliers, and service providers.
• Ensures proper maintenance of office equipment and assets.
• Handles correspondence, reports, and documentation as required by management.
• Supports budgeting, procurement, and administrative reporting activities.
• Orders office supplies.
• Answers incoming calls and directs them appropriately, check the phone for any missed calls and voicemail/messages and take/forward messages as needed on timely manner.
• Maintains the daily visitors log and calls log.
• Focal point of contact for all medical insurance activities (new requests, deletions, renewal, etc.).
• Focal point of contact for all PRO related activities, such as company registration, visa queries, visa application, SSO queries and registration/deregistration, ministries and authorities visits, queries, follow ups, and submission, etc.
• Ensures the validity of the Company s as reviewing the validity of the company registration, trade licenses, proper filing of governmental documentation, etc.
• Manages the company petty cash to pay the company bills, office supplies, office cleaning services, electricity and water bills, internet and phone lines, business related expenses, etc.
• Provides detailed petty cash report with proper supporting documents and approvals to the Finance Team.
• Shares company bills, suppliers invoices, payment receipts, and other finance related documents to the Finance Team in a timely manner.
• Performs other duties as assigned.