HR Analyst - Fixed Term Contract
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Key skills for this role
About the Role
MUFG Bank seeks an HR Analyst on a fixed-term contract to support the HR team in the MENA region. The role involves talent acquisition, offboarding, HR operations management, and file management.
Key Skills for This Role
Responsibilities
- Deal with basic employee related queries, escalating to HR Head / HR Business Partners as required
- Responsible for graduate / intern hiring as per business requirements
- Support recruiting activities, liaison with 3rd party recruitment companies
- Open positions in Workday Recruit and ensure approvals are in place
- Ensure initiation and on going monitoring of relocations and destination services for new joiners/transferees
- Monitor immigration process and raise IMS requests in the absence of the HR Administrator
- Ensure all new employees and leavers paperwork is provided in orderly fashion to the HR administrator for filing
- Draft/review employment contracts and contract packs, follow up on submission of documents by pending hires
- Approve new employee records raised by the HR administrator on Workday and ensure leaver details are processed
- Maintain HR new joiners/leavers/recruitment spreadsheet and ensure it is up to date and accurate
- Coordinate with background screening provider for initiation of background screening
- Coordinate with immigration provider for visa requirements and provision of relevant documentation
Requirements
- Degree in Business Administration, Human Resources, or equivalent work experience
- Experience working across Middle East countries such as UAE, Qatar, and Bahrain (preferred)
- Experience with HR functions and general HR activities/administration, HR software and data platforms
- Experience managing transactional Employee Relations activity within process
- Experience partnering with the business as a generalist HR professional
- Previous HR/ER advisory experience to case management level within a shared service center environment
- Proven experience in HR within an Advisory HR role
- Strong working knowledge of Outlook, Excel, PowerPoint, Teams and SharePoint
- Awareness of how current legislation impacts employment practices
- Proven experience working with Workday or similar HRIS
Full Job Posting
Objective
- To support the HR team in MENA in HR administration to ensure smooth running of the day to day HR Operations (includes Dubai, Doha, Iran and South Africa).
Key Responsibilities
- Dealing with basic employee related queries, escalating to the HR Head / HR Business Partners as required
- Responsible for graduate / intern hiring as per business requirements
- Supporting in recruiting activities, liaison with 3rd party recruitment companies and acting as conduit in the recruiting process
- Opening positions in Workday Recruit and ensuring approvals are in place for the recruiting activity
- Ensuring initiation and on going monitoring of relocations and destination services as necessary for new joiners/transferees including on going support of Japanese Expatriates
- Monitoring of immigration process and raising IMS requests in the absence of the HR Administrator
- Ensure all new employees and leavers paperwork is provided in orderly fashion to the HR administrator for filing
- Drafting/reviewing employment contracts and contract packs, following up on the submission of documents by pending hires
- Approving new employee records raised by the HR administrator on Workday and ensure leaver details are also processed for departing employees
- Follow up with departed employees to close any outstanding HR matters
- Overall responsibility for the smooth running of all HR Operations across the MENA region
- Maintaining the HR new joiners/leavers/recruitment spreadsheet and ensuring it is up to date and accurate at weekly meetings
Education
- A degree in Business Administration, Human Resources or an equivalent/relevant field or equivalent work experience equally preferable
Work Experience
- Experience of working across different Middle East countries such as UAE, Qatar and Bahrain (preferred)
- Experience with HR functions and general HR activities/administration, HR software and data platforms
- Experience managing transactional Employee Relations activity within process, and understanding of when escalation center model is required
- Experience partnering with the business as a generalist HR professional and being confident with advising according to policy, process, and legislation
- Previous HR/ER advisory experience to case management level within a shared service center environment
- Proven experience in HR within an Advisory HR role; advising, influencing, delivering HR solutions in a pragmatic manner to support business needs
Functional Skills
- Strong working knowledge of Outlook, Excel, PowerPoint, Teams and SharePoint
- Awareness of how current legislation impacts employment practices
- Strong quantitative / numerical skills
- Proven experience working with Workday or similar HRIS
- High level of literacy and numeracy sufficient to undertake complex letter writing and reports, statistical analysis of performance data and complex calculations
- Secondary language is preferable but not essential
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