HR Administration & Executive Support
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Key skills for this role
About the Role
This role provides executive-level administrative support and professional HR operations support under the HR Manager. Responsibilities include coordinating executive activities, supporting employee lifecycle processes, and ensuring compliance with Saudi Labor Law.
Key Skills for This Role
Responsibilities
- Provide administration support for executive activities as assigned by the HR Manager
- Coordinate calendars, meetings, travel arrangements, and correspondence involving senior management
- Prepare meeting agendas, presentations, minutes, and follow up action items for leadership and board meetings
- Support board and governance documentation, record keeping, and compliance activities
- Handle sensitive and confidential information with discretion and professionalism
- Support end to end employee lifecycle activities including onboarding, probation, confirmation, transfers, and offboarding
- Maintain accurate and up to date employee files, HR records, and HR systems
- Prepare HR documentation including employment contracts, offer letters, HR letters, certificates, and employment verification
- Coordinate recruitment logistics such as interview scheduling, candidate communication, and onboarding arrangements
- Support performance management cycles by coordinating reviews, documentation, and follow ups
- Assist in the rollout and administration of HR policies, procedures, and employee handbook updates
- Support compliance with Saudi Labor Law, company policies, and internal HR procedures
Requirements
- Associated Degree in Business Administration, or a related field
- Minimum 5 years of experience in administration roles
- Previous experience supporting HR managers and senior leadership
- Experience in an industrial, energy, or corporate environment is an advantage
- Strong organizational and time management skills
- High level of confidentiality, ethics, and professionalism
- Sound understanding of HR operations and Saudi Labor Law
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Office Suite, SharePoint, and HR systems
Full Job Posting
Purpose
- The HR Administration & Executive Support provides executive level administrative support and professional HR operations support to the organization under the direction of the HR Manager.
- The role ensures effective coordination of executive and HR activities while supporting core HR processes, compliance, and employee lifecycle administration.
Nature & Scope
- The role reports directly to the HR Manager and works closely with the CEO and leadership team to support executive coordination and HR operational activities.
- It supports day to day executive administration, HR processes, and board related documentation as assigned.
- The position serves as a key administration and HR coordination point for employees, management, and relevant external parties, ensuring confidentiality, compliance with Saudi Labor Law, and alignment with company HR policies and procedures.
Principal Accountabilities: Executive & Administrative Support
- Provide administration support for executive activities as assigned by the HR Manager.
- Coordinate calendars, meetings, travel arrangements, and correspondence involving senior management.
- Prepare meeting agendas, presentations, minutes, and follow up action items for leadership and board meetings.
- Support board and governance documentation, record keeping, and compliance activities.
- Handle sensitive and confidential information with discretion and professionalism.
Principal Accountabilities: HR Specialist & Employee Lifecycle Support
- Support end to end employee lifecycle activities including onboarding, probation, confirmation, transfers, and offboarding.
- Maintain accurate and up to date employee files, HR records, and HR systems.
- Prepare HR documentation including employment contracts, offer letters, HR letters, certificates, and employment verification.
- Coordinate recruitment logistics such as interview scheduling, candidate communication, and onboarding arrangements.
- Support performance management cycles by coordinating reviews, documentation, and follow ups.
- Assist in the rollout and administration of HR policies, procedures, and employee handbook updates.
Principal Accountabilities: HR Operations & Compliance Support
- Support compliance with Saudi Labor Law, company policies, and internal HR procedures.
- Coordinate leave management, attendance tracking, and HR operational reporting.
- Assist with benefits administration and coordination with external HR service providers when applicable.
- Support HR audits and data requests.
- Act as a first point of contact for employee HR administrative inquiries and escalate issues to the HR Manager as required.
Principal Accountabilities: Project & Office Coordination
- Support HR led initiatives, HR projects, and special assignments.
- Coordinate HR training logistics, employee development programs, and HR events.
- Maintain structured filing systems and documentation control.
- Contribute to continuous improvement of HR administrative and office processes.
Minimum Requirements and Qualifications
- Associated Degree in Business Administration, or a related field.
- Minimum 5 years of experience in administration roles.
- Previous experience supporting HR managers and senior leadership.
- Experience in an industrial, energy, or corporate environment is an advantage.
Skills & Competencies
- Strong organizational and time management skills.
- High level of confidentiality, ethics, and professionalism.
- Sound understanding of HR operations and Saudi Labor Law.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite, SharePoint, and HR systems.
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