HR & Admin Associate
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Key skills for this role
About the Role
We are looking for a motivated and detail-oriented HR & Admin Associate to support day-to-day HR and administrative operations. Responsibilities include recruitment support, onboarding, payroll preparation, office administration, and compliance.
Key Skills for This Role
Responsibilities
- Support the recruitment process, including scheduling interviews and coordinating with candidates
- Prepare job offers and employment contracts
- Assist with onboarding and offboarding activities, ensuring all documentation is completed
- Manage medical insurance enrolment and renewals
- Ensure compliance with company policies
- Maintain accurate employee records and HR documentation
- Support payroll preparation
- Respond to employee queries related to HR policies and administrative matters
- Assist with visa, iqama, and other employee related documentation, as required
- Organizing corporate events and internal projects
- Coordinate and manage office administration activities, including office supplies, maintenance, vendor communication, calendar management, meeting coordination, workflow organization, and ensuring the smooth day to day operation of the office
- Assist with company licenses, registrations, and other compliance related documentation
Requirements
- Should be able to read, speak and write in Arabic and English
- Bachelor's degree in Human Resources, Business Administration, or a related field
- Saudi national
- 1–3 years of experience in HR, Administration, or a similar role
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Ability to manage multiple tasks and work in a fast paced environment
- Positive attitude, willingness to learn, and a proactive approach
- Ability to collaborate effectively with team members
Full Job Posting
About IP Excellera
- IP Excellera is a market leading, integrated strategic advisory firm with service offerings across Communications, Investor Relations, Corporate Reporting and Sustainability, with offices in Abu Dhabi, Riyadh and Dubai.
- IP Excellera serves some of the region’s most high profile companies.
- We are looking for a motivated and detail oriented HR & Admin Associate to join our growing team.
Key Responsibilities
- Support the recruitment process, including scheduling interviews and coordinating with candidates.
- Prepare job offers and employment contracts.
- Assist with onboarding and offboarding activities, ensuring all documentation is completed.
- Manage medical insurance enrolment and renewals.
- Ensure compliance with company policies.
- Maintain accurate employee records and HR documentation.
- Support payroll preparation
- Respond to employee queries related to HR policies and administrative matters.
- Assist with visa, iqama, and other employee related documentation, as required.
- Organizing corporate events and internal projects
- Coordinate and manage office administration activities, including office supplies, maintenance, vendor communication, calendar management, meeting coordination, workflow organization, and ensuring the smooth day to day operation of the office.
- Assist with company licenses, registrations, and other compliance related documentation.
Requirements
- Should be able to read, speak and write in Arabic and English
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Saudi national
- 1–3 years of experience in HR, Administration, or a similar role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Ability to manage multiple tasks and work in a fast paced environment.
- Positive attitude, willingness to learn, and a proactive approach.
- Ability to collaborate effectively with team members.
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