HR & Admin Assistant

Job Description**

*1. Recruitment & Onboarding*

• Assist in posting job vacancies and coordinating interviews.
• Screen resumes and schedule candidate interviews.
• Prepare onboarding documents.
• Coordinate new employee onboarding and orientation.
• Maintain onboarding and offboarding records.

*2. Employee Records & HR Documentation*

• Maintain and update employee files and HR databases.
• Prepare HR letters and employee documents including: Employment certificates, Warning letters, & Contract renewals.
• Ensure confidentiality of employee information.
• Maintain leave, attendance, and personnel records.
• ***3.
• Attendance Support***
• Monitor attendance, timesheets, and leave records.
• ***4.
• Office Administration***
• Organize filing systems and administrative records.
• Schedule meetings and prepare meeting arrangements.
• Support travel arrangements, hotel bookings, and transportation when required.
• Assist in managing company assets and inventory records.
• ***5.
• Administrative Coordination***
• Support preparation of reports, presentations, and documents.
• Assist in processing invoices and administrative purchase requests.
• Monitor office cleanliness and ensure smooth daily operations.
• Support management with general administrative tasks.

*6. Employee Relations & Support*

• Respond to employee administrative and HR-related inquiries.
• Support employee engagement activities and company events.
• Assist in implementing company policies and procedures.
• Maintain professional communication with employees and external parties.

*7. Compliance & Reporting*

• Ensure HR and administrative records comply with company policies.
• Prepare monthly HR and administration reports.
• Support internal audits and compliance checks.
• Maintain accurate documentation and filing systems.

Experience Level**

• 2+ year of experience in HR domain

Application Question(S)

• Do you have previous experience supporting HR and administrative functions such as recruitment, onboarding, employee records, and office administration?
• Are you experienced in handling attendance records, leave tracking, and maintaining confidential employee documentation?
• Have you coordinated interviews, onboarding processes, meetings, travel arrangements, or administrative scheduling before?
• Are you proficient in Microsoft Office applications such as Excel, Word, Outlook, and preparing reports or administrative documents?
• Are you comfortable handling multiple responsibilities including HR support, office administration, employee coordination, and compliance documentation?

Experience

• HR & Admin Assistant: 2 years (Required)

Language

• English (Required)
• Arabic (Preferred)