Head - Coordination & Document Control ( Outsourced)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Qatari Diar is hiring an experienced Head of Coordination and Document Control to develop and implement efficient document management systems. The ideal candidate has 7+ years of experience, knowledge of EDMS, and is locally available in Qatar with a valid QID.
Key Skills for This Role
Responsibilities
- Review existing document control policies and procedures and perform gap analysis
- Recommend, design, and implement advanced systems and processes to enhance document control infrastructure
- Conduct regular file validation audits to ensure compliance quality standards
- Ensure strict adherence to QD's operating procedures for document submission, retention, destruction timelines, and regulatory compliance
- Ensure compliance with QD document naming procedures
- Ensure incoming and outgoing mail is logged and follow up related actions
- Facilitate effective communications between internal teams and external stakeholders on document control processes
- Monitor progress on action plans across DPP departments, ensuring timely completion of tasks related to document management
- Develop comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management
- Perform other duties and responsibilities as needed
Requirements
- Locally available in Qatar with valid QID
- 7+ years of experience in document control and coordination
- Experience in integrated workplace Management Systems or equivalent
- Understanding of Building permit process
- Experience with MS Office, Adobe, and EDMS solutions; advanced Excel skills
- Bachelor's degree in information management, Business Administration, or relevant discipline
Full Job Posting
Overview
- We are currently hiring for Head Coordination and Document Control as an outsourced role, who will develop and implement an efficient document control system to facilitate document management, archiving and retrievable processes.
Ideal Candidate
- Locally available in Qatar with valid QID
- 7+ years of experience in document control and coordination
- Experience in integrated workplace Management Systems or equivalent
- Understanding of Building permit process
- Experience of related software and applications i.e. MS Office, Adobe, etc. and EDMS solutions. Advance Excel skills required.
- Bachelor's degree in information management, Business Administration, or relevant discipline.
Job Responsibilities
- Review the existing document control policies and procedures and perform gap analysis.
- Recommend, design, and implement advanced system and processes to continuously enhance the document control infrastructure in alignment with industry best practices.
- Conduct regular file validation audits to ensure compliance quality standards. Identifying gaps for corrective actions.
- Ensure strict adherence to QD's operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
- Ensure compliance with QD document naming procedures.
- Ensure that incoming and outgoing mail is logged and follow up related actions.
- Facilitate effective communications between internal teams and external stakeholders, ensuring alignment on document control processes.
- Monitor progress on action plans across DPP departments, ensuring timely completion of tasks related to document management.
- Develop comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management review.
- Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Qatari Diar
Lead - Lifestyle Improvement (Residential communities) - Outsourced role
Doha, QAT
Qatari Diar seeks an experienced Lead for Lifestyle Improvement to design and deliver initiatives that enhance resident quality of life in Lusail communities. The role requires 7+ years in lifestyle management, community
Manager - Commercial Operations (Real estate)
Doha, QAT
Qatari Diar is hiring a Manager - Commercial Operations to oversee sales and leasing transaction administration, CRM management, and process optimization in real estate. The role requires 10+ years of experience in comme
Manager - IT Security (Qatarization)
Doha, QAT
Qatari Diar is hiring for an exceptional Qatari IT Security professional to oversee, protect, and continuously improve organization's cybersecurity infrastructure. In this role, Manager, IT security will lead security te
Senior Analyst General Ledger (Qatarization)
Doha, QAT
We are currently hiring for a qualified accountant for the role of Senior Analyst - General Ledger who will utilize technical accounting expertise to ensure that Qatari Diar’s business transactions are accounted and reco
Senior role in Employee Services (Qatarization)
Doha, QAT
We are currently hiring for exceptional Qatari Human Resources professional , focusing on, directing and optimizing internal HR operations and administration function of Employee Services section. The role ensures seamle
Executive - Sales (Bilingual)
Doha, QAT
We are currently hiring for Executive - Sales for handling sales activities of assigned projects and implement sales strategies for meeting targets. The Ideal candidate should: Have excellent communication skills in Eng
Senior Engineer - Electrical ( Outsourced)
Doha, QAT
We are currently hiring for an experienced Electrical Engineer for our projects in Qatar. As the Senior Engineer - Electrical , you will be managing end to end electrical aspects engineering solutions on our construction
Lead - Lifestyle Improvement (Residential communities) - Outsourced role
Doha, QAT
Manager - Commercial Operations (Real estate)
Doha, QAT
Manager - IT Security (Qatarization)
Doha, QAT
Senior Analyst General Ledger (Qatarization)
Doha, QAT
Senior role in Employee Services (Qatarization)
Doha, QAT
Executive - Sales (Bilingual)
Doha, QAT
Senior Engineer - Electrical ( Outsourced)
Doha, QAT