Growth Operations Associate

Manage the founder's inbox end-to-end, including prioritizing communications, drafting responses, and ensuring important items receive timely attention

Maintain inbox organization and support the goal of consistently reaching inbox-zero

Own calendar management, including scheduling meetings, coordinating across multiple time zones, and protecting focus time

Anticipate scheduling conflicts and proactively resolve issues before they impact priorities

Support travel planning, meeting preparation, and other executive administrative needs as required

Manage the founder's LinkedIn presence with a high degree of discretion and professionalism

Draft and schedule occasional LinkedIn content aligned with the founder's voice and brand

Manage connection requests and inbound messages

Escalate sensitive communications for review and approval before action

Ensure all external communications maintain a thoughtful and conservative approach

Support outbound business development efforts within the construction sector

Research, identify, and qualify prospective customers and strategic design partners

Draft personalized outreach and follow-up sequences

Maintain CRM accuracy and ensure prospect information remains organized and up to date

Monitor and nurture warm opportunities to prevent promising conversations from going cold

Collaborate closely with the founder to continuously improve outreach effectiveness

Act as a central point of coordination across a small, fast-moving team

Track action items, project timelines, and operational priorities

Coordinate internal meetings, team rituals, and company events

Assist with offsite planning, logistics, and team communications

Help ensure cross-functional initiatives stay organized and moving forward

Build and maintain target account lists within the construction industry

Execute structured outbound outreach campaigns and follow-up sequences

Track investor, customer, and partner communications to ensure timely follow-up and engagement

Coordinate design partner conversations and support relationship management efforts

Maintain strong CRM hygiene and ensure all prospect and customer data remains accurate and up to date

Manage multiple ongoing conversations and follow-up threads, ensuring no opportunities fall through the cracks

Help convert conversations, introductions, and relationships into qualified pipeline opportunities

3+ years of experience supporting senior executives, founders, or leadership teams

Strong experience in executive assistance, operations, project coordination, or similar roles

Exceptional organizational and time-management skills

Excellent written and verbal English communication skills

Ability to handle confidential information with professionalism and discretion

Experience managing calendars, inboxes, and executive priorities

Comfortable working directly with founders and senior leadership

Experience with CRM platforms and productivity tools such as Google Workspace, Slack, Notion, or similar software

Strong attention to detail and follow-through

Highly proactive, resourceful, and comfortable operating independently in a remote environment

Interest in startups, technology, and customer-facing business operations

Fully remote position

Working hours: 9:00 AM – 6:00 PM EST

Direct collaboration with the founder and leadership team

Long-term opportunity with significant growth potential

Location: India, Philippines (Remote)

Competitive compensation based on experience

Fully remote work environment

Opportunity to work directly with a founder and gain exposure to startup operations

Professional growth and development opportunities

High-impact role with meaningful ownership and responsibility