Group Travel Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
The Group Travel Coordinator manages travel arrangements for employees, executives, guests, and production teams. Responsibilities include booking flights, accommodation, visas, vendor negotiation, invoice validation, and reporting.
Key Skills for This Role
Responsibilities
- Manage and coordinate domestic and international travel requests for employees, executives, guests, and production teams
- Arrange and confirm flight bookings, accommodation, transportation, visas, and related travel requirements
- Liaise with travel agencies, airlines, hotels, transportation providers, and other travel related suppliers
- Review, validate, and reconcile travel related invoices and supporting documentation
- Maintain comprehensive travel records and generate periodic reports on travel activities and expenditure
Requirements
- Bachelor's degree in Business Administration, Hospitality, Tourism, Travel Management, or related field
- Minimum 3–5 years of experience in travel coordination, corporate travel management, production travel, procurement, or similar role
- Strong knowledge of travel booking processes, supplier management, and travel documentation requirements
- Experience coordinating travel for large groups, productions, or multiple business units is highly desirable
- Proficiency in Microsoft Office applications and travel management systems
Full Job Posting
Role Purpose
- The Group Travel Coordinator is responsible for managing and coordinating all travel related activities across the Group, ensuring efficient, cost effective, and seamless travel arrangements for employees, executives, guests, and production teams.
- The role oversees travel requests, vendor relationships, invoice validation, payment coordination, travel documentation, and supplier performance while ensuring compliance with company policies and operational requirements.
- The position requires flexibility to support business critical projects, and productions, which may necessitate work outside regular business hours, including weekends and public holidays.
Key Responsibilities
- Manage and coordinate domestic and international travel requests for employees, executives, guests, and production teams across the Group.
- Arrange and confirm flight bookings, accommodation, transportation, visas, and related travel requirements.
- Provide guidance on travel procedures, policies, documentation, and travel related inquiries.
- Recommend optimal travel itineraries balancing cost, convenience, and operational requirements.
- Act as the primary point of contact for travelers before, during, and after travel.
- Liaise with travel agencies, airlines, hotels, transportation providers, and other travel related suppliers.
- Negotiate competitive rates, corporate agreements, and favorable travel terms to maximize cost savings and service quality.
- Monitor supplier performance and service levels, identifying opportunities for improvement and cost optimization.
- Maintain and regularly update the approved supplier database and associated documentation.
- Review, validate, and reconcile travel related invoices and supporting documentation.
- Coordinate with the Finance Department to ensure timely processing of payments, advances, reimbursements, and online transactions.
- Track travel expenditures and support budget monitoring initiatives.
Qualifications & Experience
- Bachelor's degree in Business Administration, Hospitality, Tourism, Travel Management, or a related field.
- Minimum 3–5 years of experience in travel coordination, corporate travel management, production travel, procurement, or a similar role.
- Strong knowledge of travel booking processes, supplier management, and travel documentation requirements.
- Experience coordinating travel for large groups, productions, or multiple business units is highly desirable.
- Proficiency in Microsoft Office applications and travel management systems.
Skills & Competencies
- Excellent organizational and planning skills.
- Strong negotiation and vendor management capabilities.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast paced environment.
- Strong communication and stakeholder management skills.
- Problem solving mindset with the ability to respond effectively to urgent travel requirements.
- Financial and administrative acumen.
Working Conditions
- The role may require flexibility to support business operations, productions, and project related travel requirements outside regular working hours.
- Availability to work on weekends and public holidays may be required depending on project schedules and operational needs.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Confidential
Business Set-up Consultant (French Speaker)
Dubai, UAE
A confidential company seeks a French-speaking Business Set-up Consultant for an on-site role in Dubai. The consultant guides clients through business formation, including legal structures, licensing, and regulatory proc
Global Human Resources Director
Dubai, UAE
A confidential company seeks a Global Human Resources Director to lead global HR functions from Dubai. The role involves strategic HR leadership, talent acquisition, performance management, compensation, compliance, and
Senior Specialist - Risk & Business continuity ( UAE national )
Dubai, UAE
The employer is seeking a Senior Specialist to support enterprise resilience initiatives, including business continuity management, crisis preparedness, risk assessments, and recovery planning. The role requires collabor
Chemist
Dubai, UAE
We are seeking a Chemist for a full-time, on-site role in Dubai to perform chemical analysis and laboratory testing of soil and water samples. Requires a Bachelor's degree in Chemistry or related field and 2-5 years of e
Housekeeper
Doha, QAT
A prestigious VIP household in Qatar is seeking a professional Housekeeping Attendant for a live-in position. The role involves maintaining exceptional cleanliness and presentation standards, handling luxury furnishings,
Head of Corporate Governance & Board Secretariat
Dubai, UAE
A large diversified organization seeks an accomplished executive to lead Corporate Governance and Board Secretariat functions. The role oversees governance frameworks, legal compliance, enterprise risk, ESG, and Board su
Financial Analyst – Growth & Investments
Dubai, UAE
A confidential company seeks a Financial Analyst to support expansion strategy through financial modeling, feasibility studies, and investment analysis. You will build models, evaluate deals, and provide commercial insig
Senior Azure AI Engineer
Dubai, UAE
A confidential company is seeking a Senior Azure AI Engineer to design, develop, and deploy enterprise AI solutions on Microsoft Azure. The role requires deep expertise in the Azure AI ecosystem, including Azure AI Found
Business Set-up Consultant (French Speaker)
Dubai, UAE
Global Human Resources Director
Dubai, UAE
Senior Specialist - Risk & Business continuity ( UAE national )
Dubai, UAE
Chemist
Dubai, UAE
Housekeeper
Doha, QAT
Head of Corporate Governance & Board Secretariat
Dubai, UAE
Financial Analyst – Growth & Investments
Dubai, UAE
Senior Azure AI Engineer
Dubai, UAE