jazzhr
Group Purchase Ledger Administrator
Assured Data Protection
Leeds, GBR
Full-time
Mid
Hybrid
Discovered 1 weeks ago
Microsoft Excel
Free
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Microsoft Excel
Key Skills for This Role
Microsoft Excel
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- Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported in line with company policies.
- Administer the Group’s procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems.
- Prepare supplier payment runs in accordance with agreed payment terms and approval procedures.
- Process supplier payments via banking platforms following appropriate authorisation and controls.
- Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness.
- Reconcile supplier statements and resolve discrepancies in a timely manner.
- Respond to supplier queries and maintain positive working relationships with key vendors.
- Support month-end processes through purchase ledger reconciliations and invoice and analysis.
- Support continuous improvement of the Group’s procure to pay systems and internal controls.
- Support the finance team in responding to audit, tax, and other third-party requests relating to accounts payable.
- Support employees with queries relating to purchasing processes, expense submissions, and company card usage.
- Identify and escalate issues or discrepancies in a timely manner.
- Provide ad hoc administrative support to the finance team and business as required.
- Experience in accounts payable / purchase ledger administration, ideally in a multi entity or multi location Group.
- Strong attention to detail and accuracy.
- Good organisational skills and ability to prioritise and manage recurring deadlines.
- Strong communication skills when dealing with suppliers and internal stakeholders.
- Intermediate Microsoft Excel skills (including Pivot Tables and Lookups).
- Experience in a technology-based business desirable but not essential
- Relevant finance qualification desirable but not essential (e.g. AAT)
- Hybrid working options for flexibility
- Regular team-building and off-site company events.
- A dynamic, inclusive, and collaborative work environment
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