Group Administrator
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Key skills for this role
About the Role
Aspen Holdings is seeking a Group Administrator for Regulatory and Quality Applications to provide day-to-day support for Veeva and related systems. The role involves application support, user access management, incident management, and system monitoring.
Key Skills for This Role
Responsibilities
- Provide 1st and 2nd line support for users of Regulatory applications
- Monitor support queues, investigate and resolve incidents, log service requests
- Manage user onboarding/offboarding, access rights, and role based permissions
- Perform daily health checks and monitor system performance
- Maintain system support documentation including troubleshooting guides
- Assist in user training sessions and creation of quick reference materials
- Review release notes and assist in testing new features and updates
Requirements
- Experience with Veeva and related regulatory systems
- 1st and 2nd line support experience
- Knowledge of GxP and CSV methods
- Experience with ticketing tools like ServiceNow
Full Job Posting
Job Purpose
- The Group Administrator: Regulatory and Quality Applications is an operational role in the Group Digital Technology team, responsible for providing day to day application support, issue resolution, and user assistance for the Regulatory and Quality Application which includes primarily Veeva and rela
KPA: Application Support and Troubleshooting
- Provide 1st and 2nd line support for users of the Regulatory applications, E.g. Registrations, Submissions, Archive, CRM and Safety.
- Monitor support queues, investigate and resolve incidents, log service requests, and ensure timely follow up and closure.
- Troubleshoot common issues such as document upload failures, user access problems, metadata mismatches, and workflow errors.
- Ensure SLAs are met, and tickets are closed on time (Incidents, Requests, Change & Problem).
- Ensure Problem Management is followed, and RCA is provided for major & recurring incidents.
- Follow GxP & CSV methods and ensure system stays in validated state with no deviations.
User Access Management
- Manage user onboarding/offboarding, access rights, and role based permissions in compliance with internal SOPs.
- Assist with system audits of user access and role reviews to ensure regulatory compliance.
Incident Management & Escalation
- Collaborate with other team members, management, and service providers to escalate and resolve complex technical issues.
- Track and manage open issues using ticketing tools (e.g., ServiceNow), ensuring timely updates and user communication.
System Monitoring & Maintenance
- Perform daily health checks and monitor system performance to ensure uptime and data integrity.
- Track usage metrics, system logs, and user behaviour to proactively identify potential issues.
Documentation & Training
- Maintain system support documentation including troubleshooting guides, FAQ articles, and job aids.
- Assist in user training sessions and creation of quick reference materials to improve adoption and reduce support requests.
Release Readiness & Testing
- Review release notes (E.g. Veeva Release notes) and assist in testing new features and updates.
- Support quarterly releases by validating critical functionality and reporting potential issues before go live.
Continuous Improvements
- Collect feedback from end users to identify pain points and suggest system enhancements.
- Participate in projects related to system upgrades, enhancements, or integrations (e.g., with Argus, ERP, or EDMS systems).
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