GM Assistant

Overview

1. GENERAL MISSION

• REPLACEMENT AND TEMPORARY MISSION

• Performs other related duties and special projects as directed by the General Manager.
• ADMINISTRATIVE RESPONSIBILITIES
• Records and transcribes minutes of meetings.
• Drafts routine or simple correspondence as assigned.
• Typing correspondence, memorandums, circulars, reports etc
• Opens/dispatches mail relative to the division.
• Maintains office supplies.
• Performs special duties in relation with the division when requested.
• Support HR Department in some duties
• TECHNICAL RESPONSIBILITIES
• Inputs in the computer specific data when requested.
• Handles telephone incoming/outgoing calls.
• Arranges appointments for, and reminds of appointments and meetings.
• Keep files in good order.
• Handle different kind of bookings for owning companies
• Duty arrangements for department heads.
• Be responsible for the good order/cleanliness of own work area and equipment.

• RESPONSIBILITIES AND MEANS

• Ensures that the day to day administrative needs are fulfilled.
• Be responsible for rendering secretarial and clerical services for the General Manager.
• Keeps all information confidential.

1. 1. **Educational Credentials

• A bachelor's degree in hospitality management, business administration, or a related field (optional but advantageous).
• Relevant certifications in office management or secretarial courses are a plus.
• University degree (BA) or equivalent in HRM/Business Administration/MIS.; or equivalent related experience and training

1. 1. **Work Experience

• Minimum of 2 years of related experience.

1. 1. **Language Skills

• Ability to communicate clearly, read and write effectively; in English and Arabic
• English language level shall not be less than proficiency level.

1. 1. **Computer Skills

• To perform this job successfully, an individual should have a strong level of computer skills
• Familiarity with HR modules, MS Office Package, Internet software and Inventory software
• 1. 1. **Other Skills and Abilities**
• Ability to effectively work in a multi-gender, multi-national work team; whilst displaying particular sensitivity towards cultural and ethnic differences.

Skills

• Self-motivated
• Knowledge in Facade and curtain wall market
• Problem solving abilities
• Excellent communication in Arabic and English
• Teamwork and team building
• Interpersonal skills
• Strong negotiations skills
• Working under pressure
• We offer competitive salaries, aligned with local market benchmarks and the specific scope and responsibilities of each role.
• Compensation is determined based skills relevant to the position, education and/or training.
• We are committed to fair and equitable pay practices in accordance with applicable laws and regulations.